有效会议的方法Conducteffectivemeeting课件.ppt

Click to edit Master title style,Ford Motor Company Philippines,Click to edit Master text styles,Second Level,Third Level,Fourth Level,Fifth Level,*,有效会议的方法Conducteffectivemeeting,*,有效会议的方法Conducteffectivemeeting,A Most Common Event,Managers spend up to a third of their time in meetings,2,有效会议的方法Conducteffectivemeeting,Reasons for Meetings,Obtaining information,Solving a Problem,Making a Decision,Motivating People,Developing Ideas,Making an Announcement,3,有效会议的方法Conducteffectivemeeting,When to Meet,Hold a meeting only when:,Participants have the opportunity to ask questions,Or when they can engage in discussions,4,有效会议的方法Conducteffectivemeeting,Solving a Problem,Gather information systematically,Select an appropriate response to the problem,Share information objectively,Identify the root of the problem correctly,5,有效会议的方法Conducteffectivemeeting,Items in an Agenda,Who will attend,When,Where,The purpose of the meeting,The objectives of the meeting,Preparation notes,6,有效会议的方法Conducteffectivemeeting,Preparing for Efficient Meetings,Before the meeting:,Ask for as much information as you can.,Share as much information as you can.,Get people to start thinking about decisions.,Get people to think about solutions.,7,有效会议的方法Conducteffectivemeeting,A Process,Not an Event,Not this.,Preparation,10%,Meeting,80%,Follow-Up,10%,But this.,Preparation,40%,Meeting,30%,Follow-Up,30%,8,有效会议的方法Conducteffectivemeeting,Characteristics of an Effective Meeting,Purposeful and focused;discussion follows a clear plan,Punctual;starts and ends on time;makes good use of participants time,Everybody participates,and feels comfortable about contributing,10,有效会议的方法Conducteffectivemeeting,Characteristics of an Effective Meeting,Solves problems and produces decisions,Provides opportunity for productive social interaction,Generates commitment,Makes participants look forward to the next one,11,有效会议的方法Conducteffectivemeeting,The Meeting Leaders Role,Oversee the creation and distribution of the agenda,Lead the social interaction,Start the meeting on time,Control the agenda,Keep everyone focused,Stimulate discussion,12,有效会议的方法Conducteffectivemeeting,The Meeting Leaders Role,Handle interruptions,distractions,and other problems,Avoid idea killers,Keep problem participants in check,Conclude with clear action items and responsibilities,13,有效会议的方法Conducteffectivemeeting,Meeting Methods,Free-for-all or competitive,Rotation,By request,Time limit,By rank,By agenda,Moderators prerogative,14,有效会议的方法Conducteffectivemeeting,Stages of a Meeting,The Pre-Meeting,Social Interaction,Formal Start,Agenda Items,Wrap-Up,15,有效会议的方法Conducteffectivemeeting,Why People Dont Participate,The meeting is too large.,Some participants dominate the meeting.,The meeting lacks a clear structure.,The leader shifts roles.,16,有效会议的方法Conducteffectivemeeting,How to Get Control of a Meeting,Mediating,Harmonizing,Supporting,Expediting,Summarizing,17,有效会议的方法Conducteffectivemeeting,Getting Back to the Agenda,Exercise patience.,Point out that the meeting has strayed.,Get the opinion of others.,18,有效会议的方法Conducteffectivemeeting,Managing Time,Dont spend too much time on one item.,Allow participants to leave.,Minimize background“storytelling.”,Cut lecturers short.,Handle problem participants.,19,有效会议的方法Conducteffectivemeeting,Controlling the Meeting Hog,Insist on hearing from others.,Ask for clarification.,Concede minor points that are holding things up.,Plead time pressure.,20,有效会议的方法Conducteffectivemeeting,Dealing with a Meeting Dominator,Dont take on the dominator one-on-one.,Dont leap into a negative role.,Dont fall silent.,Direct your remarks to the group as a whole.,Ask questions of the other participants.,Discourage premature voting.,21,有效会议的方法Conducteffectivemeeting,Opening the Clam,Prepare the clam.,Refer to his/her specialty or expertise.,Supply questions.,Take his/her contributions seriously.,22,有效会议的方法Conducteffectivemeeting,Negative People,Clarify any risk.,Sell the benefits.,Neutralize the challenge to you.,Call attention to the negative behavior.,23,有效会议的方法Conducteffectivemeeting,Dealing with Hidden Agendas,Dont rush to act.,Act when it becomes obstructive.,Try to get around the obstruction.,Be direct.,24,有效会议的方法Conducteffectivemeeting,Other Problem Participants,The perpetual late-comer,The small clique who just talk to each other,The subject changer,The putdowner,25,有效会议的方法Conducteffectivemeeting,Special Techniques,The Problem-Solving Method,Brainstorming,Teleconferencing,26,有效会议的方法Conducteffectivemeeting,