MICE-Contract-宴会合同.doc

TO / 致：
Company Name:

公司名称：

Contact Person:

联络人：

Job Title:

职称：

Address / 地址：

Tel电话 / FAX传真：

Email / 电子邮件：

Date / 日期：
2025-3-18

Dear Mr./Mrs.
尊敬的XXX先生/小姐，

Greetings from ZhengZhou Clayton Hotel !
郑州卡莱顿酒店向您致予诚挚的问候！
It gives us great pleasure to provide you and your company with this special group contract.
我们非常荣幸为阁下及贵公司提供以下团队合同书。
We look forward to welcoming you and your guests to ZhengZhou Clayton Hotel 我们期待您和您的客人光临郑州卡莱顿酒店。

Yours sincerely
您诚挚的

Sales Manager/ 销售经理
Tel/电话: +86 371
Fax/传真: +86 371
Mobile/手机: +86
E-mail/邮箱:

Group Contract
团队合同书
Thank you for choosing ZhengZhou Clayton Hotel as the venue for XXX group. As per your specific requirements, we have outlined the following arrangement for your approval.
感谢阁下选择郑州卡莱顿酒店作为XXX下榻及会议的场所。根据贵方的要求，我们提供以下方案供您确认。

ACCOMMODATION ARRANGEMENT住宿安排

C/I Date入住日期
C/O Date退房日期
Room Type房间类型
Daily Rooms
每日用房数
Daily GTD Rooms
每日保证房间数
Price
价格

房数总计
Total

l Room rates are based on per room per night, inclusive of 15% surcharge.
房价基于每房每晚，已包含15%服务费；
l Additional breakfast is RMB68net per person；.
额外早餐需加收每位人民币68元净价；
l Any bookings cancelled before 18:00 of the arrival date or a no show occurs, one night's room charge will be levied.
若预订于入住当日18:00前取消或未到，酒店将收取一晚房费作为赔偿金额。
l Please provide in house guest list upon guest check in.
请于团队入住前24小时内提供入住客人名单；

EVENTS ARRANGEMENT宴会安排

Date
日期
Time时间
Event
活动
Venue
场地
Attendance
人数
Set-up摆台
Price
价格

Meeting basic equipment会议基本设施 :
l One flip chart with marker pen.夹纸板及白板笔各1个
l Signage board会议指示牌
l Basic AV equipment基本会议音响系统
l Writing pad with pencil, mineral water & mints会议纸、笔、矿泉水及薄荷糖
l Reception table接待台
l Podium演讲台
Events Arrangement 宴会安排
l Chinese dinner is for 10 pax per table. Additional guest is subject to RMBXXX+15% surcharge per person.
中式晚餐每桌供十位敬用，超出人数按每位人民币XXX+15%服务费；
l Please confirm the guaranteed number of attendees 72 hours prior to the function. Function charges will be made according to the guaranteed number or actual attendance whichever is higher.
请于用餐前72小时确认保证人数，若实际出席人数超过保证人数，酒店将按实际出席人数收费，否则按保证人数收费。
l For health reasons, the hotel does not allow guests to bring food, fruits and beverages from outside.
出于为贵方客人健康着想，请恕店方不允许客人自带食品、水果和酒水到店内消费。

EXPENSES BREAKDOWN 费用预算
Items项目名称
Sub-total 总计
Accommodation Fee 住宿费
RMB
Meeting Room Rental 会议室租金
RMB
Buffet Lunch 自助午餐
RMB
Chinese Banquet 中式晚宴
RMB
LCD Projector 投影仪
RMB
Total 总计
RMB

PAYMENT INSTRUCTION 付款方式
l If not any advance notification, all group expenses are paid by your company;
如无特别说明团队的所有费用由贵公司统一支付；
l Hotel Bank Account Information
酒店银行账户信息
Banker开户银行：

Name of account单位名称：

RMB Account人民币账号：

l Please make the following payment to the Hotel according to the schedule below.
请按下列时间支付团队款项。
Payment Schedule
付款时间
付款内容
Payment Items
when contract be signed
合同签订时 年 月 日
30% of group estimated expenses, RMBXXX
团队预计费用的30%，即人民币XXX元
7 days prior to group arrival
团队抵达前7天 年 月 日
Extra 50% of group estimated expenses, RMBXXX
额外支付团队预计费用的50%，即人民币XXX元
Group check in date
团队入住当天
All balance
付清所有余额
Upon group departure
团队离店时 年 月 日
All consumption’s during the group living in hotel.
团队入住期间所产生的费用

GROUP REDUCTION 团队缩减
If the Group reduces the guest room block or event’s arrangement, the Company will pay the Hotel penalty fees on the following policy:
如团队住宿或宴会安排的减少，公司将按以下情况向酒店支付违约金：
Notice Date
通知日期
Room Reduction Policy
客房减少政策
Events Reduction Policy
宴会减少政策
After group contract be signed团队合同签订后
XX年XX 月XX日
Can reduce 10% of daily reserved rooms without penalty, surpasses part will be charged base on lowest room category.
每日房间数可按预订房数减少10%，超出部份将按最低房型价格收费。
Can reduce 10% of events’ estimate consumption, surpasses part will be charged accordingly.
可按合同宴会预计金额减少10%，超出部份将收取费用。
Within 3 days prior to group arrive
团队抵达前3天
XX年XX 月XX日
Can reduce 5% of daily reserve rooms without penalty, surpasses part will be charged base on lowest room category.
每日房间数可按预订房数减少5%，超出部份将按最低房型价格收费。
Can reduce 5% of events’ estimate consumption, surpasses part will be charged accordingly.
可按合同宴会预计金额减少5%，超出部份将收取费用。

GROUP CANCELLATION 团队取消
l If the group be canceled after contract signed, Hotel will charge 50% of group estimate expenses as penalty fee.
若团队于合同签订后取消，酒店将收取团队预计总费用的50%作为违约金；
l If the group be canceled within 3 days prior to group arrival, Hotel will charge 80% of group estimate expenses as penalty fee.
如团队于入住前3天内取消，酒店将收取团队预计总费用的80%作为违约金。

FUNCTION SET UP 场地布置
l Hotel provides pre-function set up 2-hour prior to function begin. Hotel will charge the set up fee for overtime.
酒店提供宴会前两小时免费场地布置。如超过两小时酒店将收取布场费；
l Hotel will request the deposit of RMB10,000 from your appointed contractor prior to function set up. Deposit will be returned after set up be removed and not any damage.酒店将于布场前向主办方指定供应商收取人民币1万元作为场地布置押金。如无任何损坏，押金将于布置撤离后归还；
l Should there be any damage to our Hotel property made by your guests or your appointed contractor during the event, we will charge you for any repair/replacement costs.
若主办方的客人或指定供应商在这次活动期间对本酒店的财产造成任何的损毁，酒店
将向主办方索赔修理或置换的费用。

NON COMPLIANCE 未履行协议
If the pre-payment is not received by the date indicated, regrettably the reservation for the group may be subject to cancellation. Reinstatement of the reservation can only be made upon receipt of payment and to the extent that guest rooms and function space are subject to availability.
如果主办方未能在规定期限内交付预付款，酒店将保留取消团队预订权力。恢复预订将在酒店收付款后视酒店的预订情况而定。

EXCLUSION OF LIABILITY不可抗力因素
The Hotel will not be held responsible for failure to execute obligations specified herein directly or indirectly, occasioned by or through or consequence of war, the order of the Chinese Government, natural calamities such as earthquake, flooding, riots or conditions beyond the control of the Hotel.
在超过本酒店控制所发生的战争、罢工、暴乱或不可抗拒力因素，本酒店将对此中直接或间接引起的未能履行义务恕不负责。由于上述原因所引起的不履行，店方将如数返还此次宴会的全部预付款。

Should you agree to the offer above, please return this contract before XXXX-XX-XX with signature and your company official chop.
如果您没有任何异议，请在合同上签字并加盖公章并于XXXX年XX月XX日前回传。

We look forward to welcoming you and your guests. Let us work together for the success of your event at the ZhengZhou Clayton Hotel.
感谢选择郑州卡莱顿酒店，我们将致力于确保您的活动完美进行。

OTHER COMPLIANCE 其它条款

Accepted for and on behalf of 公司代表签章

ZhengZhou Clayton Hotel
郑州卡莱顿酒店

Company
公司名字

Sales Manager 销售经理
Name 姓名

Front Office Manager 前厅部经理

General Manager 总经理