外企的员工手册(英文版).doc

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VISON OF THE COMPANY- Name of Head of Institution _RULES AND REGULATIONS GOVERNING EMPLOYMENT AT XYX XYZ XXUU XIXUX PVT. LTD.,KKKKKKCONTENTSINTRODUCTION1SECTION 1 DEFINITIONS 2SECTION 2 HISTORY OF CHANGE52.1 CHANGES IN POLICY 52.2 RATIONALE FOR CHANGE 52.3 KEY CHANGES52.4 HUMAN RESOURCE REORGANISATION 6SECTION 3 CORPORATE PHILOSOPHY AND CULTURE 3.1 CORPORATE HISTORY73.2 VISION 73.3 MISSION 83.4 WORD OF HONOR8SECTION 4 EMPLOYMENT,POLICIES,RULES & PRACTICES 4.1 EMPLOYMENT APPLICATION 94.2 SELECTION AND RECRUITMENT 94.3 TRANSFER AND REASSIGNMENT 94.4 NON-DISCRIMINATION 104.5 NON-DISCLOSURE/CONFIDENTIALITY 104.6 NEW EMPLOYEE ORIENTATION 104.7 PROBATIONARY PERIOD FOR NEW EMPLOYEES 114.8 OFFICE HOURS/SHIFT TIMINGS114.9 LUNCH PERIODS 124.10 BREAK PERIODS 124.11 PERSONNEL FILES 124.12 PERSONNEL DATA CHANGES 124.13 EMPLOYEE PERFORMANCE REVIEW&PLANNING SESSIONS 124.14 OUTSIDE EMPLOYMENT 134.15 CORRECTIVE ACTION 134.16 EMPLOYMENT TERMINATION 134.17 SUMMARY DISMISSAL - MISCONDUCT144.18 AGE OF RETIREMENT144.19 SAFETY 154.20 HEALTH-RELATED ISSUES 154.21 EMPLOYEE REQUIRING MEDICAL ATTENTION 154.22 BUILDING SECURITY 164.23 PERSONAL BELONGINGS 164.24 COMPANY PROPERTY 164.25 SUPPLIES; EXPENDITURES; OBLIGATING THE COMPANY 164.26 VISITORS IN THE WORKPLACE 174.27 IMMIGRATION LAW COMPLIANCE 174.28 INCLEMENT WEATHER AND EMERGENCY17SECTION 5 CODE OF CONDUCT 185.1 ATTENDANCE/ PUNCTUALITY 185.2 ABSENCE WITHOUT NOTICE195.3 HARASSMENT, INCLUDING SEXUAL HARASSMENT 195.4 TELEPHONE USE 195.5 INTERNET USE 195.6 USAGE OF ILLEGAL SOFTWARE 205.7 DRESS CODE 205.8 TOBACCO PRODUCTS 205.9 OFFICE CLEANLINESS 205.10 SUBSTANCE ABUSE 215.11POWER/WATER SAVING215.12SAFETY PRECAUTIONS215.13PROTECTION OF ENVIRONMENT215.14GIFT OR FAVOR22SECTION 6 WAGE AND SALARIES POLICIES 6.1 BASIC PAY SCALES236.2 SALARY236.3 COMPUTATION OF DAILY AND HOURLY RATES236.4 ANNUAL INCREMENT246.5 LUMPSUM PAYMENT246.6 OVERTIME246.7 PAYDAYS256.1 BONUS/EX-GRATIA25SECTION 7 EXPENSES REIMBURSEMENT POLICIES 267.1 EXPENSES REIMBURSEMENT 267.2 MOBILE PHONE 267.3 TRANSPORTATION EXPENSES 267.4 LOCAL CONVEYANCE ALLOWANCE267.5 TRAVEL REIMBURSEMENT 277.6 FOREIGN TRAVEL RULES277.7 TOUR REPORT287.8 PARKING 28SECTION 8 BENEFITS AND SERVICES 8.1 MEDICAL BENEFITS 298.2 MEDICLAIM INSURANCE 298.3 HOSPITALIZATION SCHEME 298.4 TAX DEDUCTION AT SOURCE298.5 PROFESSIONAL TAX298.6 EMPLOYEES PROVIDENT FUND 298.7 EMPLOYEES GRATUITY 308.8 VACATION/ LEAVE 308.8.1 PRIVILEGE LEAVE 308.8.2 CASUAL LEAVE 328.8.3 SICK LEAVE 328.8.4 MATERNITY LEAVE 328.8.5 PATERNITY LEAVE328.6.6 EMERGENCY LEAVE 338.6.7 PAYMENT IN LIEU OF VACATION/LEAVE 338.6.8 LEAVE TRAVEL ALLOWANCE338.7 CONVEYANCE338.8 FOOD/SNACKS338.9 RECORD KEEPING 348.10 PUBLIC HOLIDAYS 348.11 TRAINING AND PROFESSIONAL DEVELOPMENT 348.12 UNIFORMS, WORKING CLOTHES AND SAFETY SHOES34SECTION 9EMPLOYEE COMMUNICATIONS 9.1 BOARD MEETINGS AND STAFF MEETINGS 369.2 BULLETIN BOARDS 369.3 SUGGESTION BOX 369.4 PROCEDURE FOR HANDLING COMPLAINTS 369.5 GRIEVANCES 379.6 PRESS RELATIONS 379.7 VIDEOGRAPHY/PHOTOGRAPHY37SECTION 10BREACHES 10.1 BREACH OF CODE :CONDUCT,POLICIES,RULESPRACTICES 38INTRODUCTION .This Handbook will serve as a guide to the Terms and Conditions of Employment, benefits and other related matters pertaining to the service of a staff of XYX XYZ XXUU XIXUX Private Limited (PPPP), KKKKKK.It supplements the Terms & Conditions of Employment as detailed in the staff contract of service agreement.The company reserves the right to amend, delete or annex any terms and conditions of service as and when necessary. The Board of Directors will approve all changes to the terms and conditions of service.These terms and conditions will, where applicable, be subjected to the provisions of any relevant Government legislation and its amendments.The content of this book is to be kept strictly confidential and is intended to be used as reference for the company and the staff.Any doubt or query concerning the content of this handbook should be forwarded to the Human Resource Department.2SECTION 1 .Definitions1.1“PPPP” shall mean XYX XYZ XXUU XIXUX PVT LTD. 1.2”COMPANY” shall mean XYX XYZ XXUU XIXUX Private Limited (PPPP). The term “company” or “organization” may also be used interchangeably.1.3“MANAGEMENT” shall mean the Managing Director/Directors/General Manager of the Company.1.4”STAFF” shall mean employees, who are in the permanent employment of the company. The term staff, or employee(s) may be used interchangeably to refer to the same meaning.1.5“CONFIRMED STAFF” Confirmed staff means employees who have successfully completed the probationary period and are confirmed in the permanent employment of the company.1.6“IN WRITING” shall mean in a formal communiqu in the form of physical document. 1.7“BOARD OF INQUIRY” shall mean a group of Employees and/or outside persons appointed by Management to hear and consider disputes. The Board shall comprise members who are independent, unbiased and impartial to the dispute under consideration. 1.8“SUPERIOR” shall mean your immediate reporting officer shall mean any Manager. 1.9“DEPARTMENTAL MANAGER” shall mean a person who works for XYX XYZ XXUU XIXUX PVT LTD., on a salaried basis and who have completed his/her probationary period. 31.10“EMPLOYEE(S)”Employee(s) may include full-time Employees and others employed with XYX XYZ XXUU XIXUX PVT LTD., who are subject to the control and direction of XYX XYZ XXUU XIXUX PVT LTD., in the performance of their duties. Employee(s) means any person who irrespective of the salary he/she earns in a month has entered into a contract of service with XYX XYZ XXUU XIXUX PVT LTD. 1.11SALARY shall mean basic salary and all other payments, if any, in cash payable to an Employee for work done in respect of his/her contract of service but does not include any payment by way of commission, subsistence, allowance and other overtime payment.1.12“EMPLOYEES UNDER PROBATION” shall mean a new Employee whose performance is being evaluated to determine whether further employment in a specific position or with XYX XYZ XXUU XIXUX PVT LTD is appropriate. It is considered necessary to engage staff on probation in order that their abilities and suitability be affirmed in a work situation. The probationary period is up to three (3) months for all staff, during which, his performance will be reviewed for confirmation. When an Employee completes the probationary period, the Employee will be notified of his/her new status with XYX XYZ XXUU XIXUX PVT LTD in writing. The company may at its discretion extend the probationary period by another three months.1.13“PERFORMANCE REVIEW” shall mean the process wherein Employees immediate superior will review the performance of each staff on a regular basis using the Performance Review / Appraisal form.1.14“COMPANY PROPERTY” shall mean all XYX XYZ XXUU XIXUX PVT LTD owned or leased property used by Employees.1.15“CONTROLLED SUBSTANCE OF ABUSE” shall mean any substance listed in Schedules I-V of Section 202 of the Controlled Substance Act, as amended. 1.16“DRUG” shall mean any chemical substance that produces physical, mental, emotional, or behavioral change in the user.1.17“DRUG PARAPHERNALIA shall mean equipment, a product, or material that is used or intended for use in concealing an illegal drug, or otherwise introducing into the human body an illegal drug or controlled substance. 41.18 “ILLEGAL DRUG” ” shall mean any drug or derivative thereof whose use, possession, sale, transfer, attempted sale or transfer, manufacture, or storage is illegal or regulated under any federal, state, or local law or regulation.1.19“UNDER THE INFLUENCE Any drug, including but not limited to a prescription drug, used for any reason other than that prescribed by a physician. Inhalants used illegally. shall mean a state of not having the normal use of mental or physical faculties resulting from the voluntary introduction into the body of an alcoholic beverage, drug, or substance of abuse.“1.20OUTSTATION shall mean any state in India that is outside the state in which the Company is located.1.21“OVERSEAS”shall mean any country outside India.5SECTION 2 .History of Change 2.1. Changes in Policy. This Employees Guide is designed to acquaint Employees with XYX XYZ XXUU XIXUX PVT LTD (hereinafter referred as PPPP) and provide the Employees with information about corporate philosophy, culture, policies, rules and practices, working conditions and benefits affecting employment. The information contained in this Employees Guide applies to all Employees. Abiding to the terms and conditions described in this Employees Guide, is considered a condition of continued employment. However, nothing in this Employees Guide alters an Employees status. The contents of this Employees Guide shall not constitute nor be construed as a promise of employment or as a contract between PPPP and any of its Employees. The Employees Guide is a summary of the Companys policies, which are presented here only as a matter of information and guideline. All Employees are responsible for reading, understanding, and complying with the provisions of this Employees Guide. The Companys objective is to provide the Employees with a work environment that is constructive to both personal and professional growth. This Employees Guide supersedes all previous Employee Handbooks and memos that may have been issued from time to time on subjects covered in this Employees Guide. However, since the Companys business and organization are subject to change, the Management reserves the right to interpret, change, suspend, cancel, or dispute with or without notice, all or any part of our policies, procedures, and benefits at any time. The Management will notify all Employees of these changes. Changes will be effective on the dates determined by the Management, and after those dates, all previous policies will be null and void. No other Employee aside from the Management has the authority to change policies at any time. If any Employee is uncertain about any policy or procedure, he/she is encouraged to speak with his/her direct Superior, Departmental Manager or the Management.2.2 Rationale for Change. The Company has been using an Office Manual that was created in the year 2003. Since then the Company has undergone tremendous change and growth. These quantitative and qualitative developments necessitated an update to that manual. 2.3Key Changes. Almost all aspects have been modified to make this as a Official manual. This handbook has a “Definitions” page to facilitate easier and more accurate reference to common terms used. Company policies & all benefits and day to day governing rules are also more comprehensively mentioned. 62.4Human Resource Reorganisation. The Company has adopted a new set of categorization for staff. This reorganization is to provide a fairer basis for performance reviews, reassignment of duties and benefits and entitlements. The Company has also stipulated that a formal performance review is to be held at least once a year whilst informal ones can be conducted as and when deemed necessary. 7SECTION 3 .Corporate Philosophy and Culture 3.1Corporate History. CCCCCCCCC, a _ based _ Million strong group, basically engaged in the multifarious business spheres like, Air-conditioning, Road Projects, Real Estate, and Hospitality and in distribution of comprehensive range of quality OEM and construction Machinery parts, over the last three decades. As one of the major players in the _ Industry, situated in _, XYX XYZ XXUU