秘书英语(高级)-.ppt

秘书英语（高级）Advanced Course 1Part I Listening and Speaking:StartingBusinessDialogue IEstablishing a joint ventureA:Are the procedures for setting up a joint venture rather complicated?B:In the past they were.But things haved changed.(为为了了简简化手化手续续加速加速进进程程)To simplify formalities and speed up the procedures,the Municipal Government has set up the Foreign Investment Commission,which deals with 22All matters concerning（审批）examination and approval of foreign-invested projects.A:That saves time and makes things much easier.What should I do if I want to start a joint venture here?B:Well,first of all,you have to do（市（市场调查场调查）a market survey so that you can choose a right project and seek a suitable Chinese partner.33A:I suppose choosing a right project is the key point.Should I sign an agreement with the Chinese company after that?B:It is a（意向（意向书书）letter of intent.Then your Chinese partner will submit the project proposal together with（可行性研究）（可行性研究）the feasibility study,the contract and（公司章程）（公司章程）the articles of association to the relative authorities for their examination and approval.A:How long will it take for all these documents to be approved?44B:According to（现现行的行的规规定定）the existing rules,a project proposal will take no mare than 20 days,and the feasibility study and so on will take 30 days the most.A:I see.Thank you so much for the information.5Dialogue 21Setting up a representative office A:I am thinking of setting up a representative office here.Could you tell me what to do?B:well,the first thing,I think,is to(委托一家公委托一家公司司）entrust a firm here with independent foreign trade right to（作出申（作出申请请）make the application.The firm is usually in the same business line as ours.62A:To whom can the application be made?And,what documents and materials should be provided?B:The application should be submitted to Foreign Economic Relation and Trade Commission,with such documents as（营业营业执执照）照）business licence,（资资信信证证明明）credit certificate,（委任状（委任状）letter of attorney,and the resume and identification of the representative.73A:I see.Thats the usual procedure.Anything else?B:Oh,I almost forget one important thing.That is（办办公室租公室租赁赁合同）合同）the office-leasing contract.A:That makes sense.The representative must have an office to work in.8Dialogue 31Looking for office spaceA:Since we are thinking about setting up a representative office in Shanghai,we need to look for the office first.Miss Wang,where do you think is the a better location?B:We can find an apartment downtown（交（交通和服通和服务务便利便利）with convenient transportation and services.But the rent would be very expensive.92A:So,what would you suggest?B：I would suggest places in Pudong new area,where there is（发发展的潜力展的潜力）potential of development and the rent is comparatively low.Traffic there isnt too bad actually with the Metro line 2（定期运行）（定期运行）running at regular intervals.A:That sounds good.The building there are new and the apartment there have（宜人的（宜人的环环境）境）pleasant environment and（良好的（良好的设设施）施）good facilities.And it is also closer to the Pudong Airport.But how can we 103find information about apartments for rent?B:We can go to（房地产代理机构）real estate agents and ask for the information about the area we are interested in.There should be plenty of them.B:Very good.Would you please see to it?Please make sure you look at the rent that is less than USD1000 per month.114We need to（节省开支）save expenditure to star with.12Dialogue 41Renting a venueA:Janet,have you found the conference hall for the Annual Sales Convention?B:I am looking at the different options and comparing the prices,the locations and the equipments of the cineplex both downtown near Xintiandi and in Pudong.A:I prefer the one in Xintiandi.Its unique Shikumen architecture and（丰富的文化氛围）rich cultural atmosphere have made it ideal for both business and（放松性节日活动）relaxed gala events.The participants can 132have a tour after the meeting,which sounds(吸引人）appealing.But of course the environment and facilities of the venue must be given（优先考虑）priority.B:Sure.The cineplex is equipped with audio-video system for gathering of all types（大型会议）major conferences,（培训班）training workshops,（新闻发布会和颁奖仪式）press conference and award143Ceremonies.Apart from these,it also offers a range of services including（特别的活动设计）specialized event layout,（座位安排）seating arrangements.A:That sounds good.What is the half-day rent for a seating capacity of 150 people?Have you checked that detail?B：Yes.For the auditorium with a seating 154165 people,its 5000 yuan for the morning session,and 6000 yuan for the afternoon.If you rent the whole day,it will cost 9000 yuan in all.If you think its fine,Ill call them to（确认预定）confirm the reservation.A:Thats fine.Please book the afternoon session.16Practical Writing:Letters of Introduction/CertificationDear Mr.Geller,We have recently appointed a new Overseas Sales Manger,Mr.Frank Jones,who will be in London from April 5 to mid April on business.We are writing this to introduce him to you,and we shall appreciate any help and courtesy you would extend to him and will always be happy to reciprocate(报报答答/酬答）酬答）Mr.Jones is thoroughly conversant with the British market and would like to discuss various schemes which he feels might be to our mutual benefit.Yours sincerely17A letter of certification Verification of Employment RAININ INSTRUMENT CO.LTD.Dec.20th,2003To whom it may concern,This is to certify that Mr.Laurence was employed in our Electronic Commerce&Customer Service Department,acting as a sales representative,from June 26th,2002,up to date.During the course of employment he faithfully attended to his duties,proving himself completely reliable.Sincerely yours Editha Wang Manger Persionnel Division18第一单元 创办企业(Starting Business)Exercises(I)Work out short speech or dialogue according to the requirements:1.Give a presentation of 2-3minutes on the investment environment of Shanghai.2.Discuss with your partner the procedures of establishing a company.(II)Complete the following dialogues in accordance with the prompt in the parentheses and then practice them with your partner.191 1.Discussing Agency termsA:We want to have an agent to push our products in Australia.Would you like to accept the appointment?B.We should be very pleased to (1)(作作为为你方的代理）你方的代理）if(2)(各种条件）各种条件）are right.A：Whats the(3)(年年销销售售额额）you can guarantee?B:To start with,not less than US$200 000.I neednt mention that the price you give us must be competitive.202A:Certainly.Terms for our agents are usually the best ones.Now(4)(你方准你方准备备的代理区域有多大）？的代理区域有多大）？B:The whole Australia continent.A:(5)(你方希望的佣金是多少）？你方希望的佣金是多少）？B：10%total sales.A:We cant go as far as that.We generally allow our agents in this line a commission of 5%.213B:Could we have some subsidy for sales promotion?A:Im afraid we(6)(不能提供促销补贴）.But we will come back to this later.22Answers for I(1)be your agent(2)the terms and conditions(3)annual sales/turnover(4)whats the territory to be covered(5)And whats the commission you expect(6)cant pay/offer subsidy for sales promotion 232 Discussing problems at a meeting 1A:Well,lets move on to the next item on the agenda:Lets discuss(1)(合资企业的名称和性质以及各方的投资金额、利润分配和承担的风险）B:It seems like a pretty common practice that many joint venture businesses in China have their names formed from investors titles.242A:Yes,it seems like a good idea because a company name of the investors titles could tell people very clearly that(2)(本公司是合本公司是合资资企企业业）。）。A clear name could also remind people of(3)(公司的公司的经营业务经营业务）。）。B：Ok,thats settled.We will name our company as Lee&Johnsons Construction Company.How doesnt it sound?A:I think thats a fine name.Now lets come to the issues of investment,profit and so on.(4)(你方收到你方收到有关合有关合资资企企业业各各项规项规章的文件了章的文件了吗吗）？）？B：Yes,we have received all the documents about the regulations and stipulations on joint venture.253B：They are very helpful,but there are still some clauses I am not quite clear with.(5)(你能更具体地解释一下吗）？A：Ok,lets go over them one by one.26Answers for 2(1)the name and nature of the joint venture as well as the amount of investment,profit and risk liability of each party(2)the company/project is a joint venture business(3)the business operation of an organization(4)Have you received all the documents on the regulations of a joint venture(5)Could you be more specific about them 27Exercises for practical writing 1(I)Complete the following in accordance with the prompt in the parentheses:1.(1)(敬启者），敬启者），（2）（）（兹兹介介绍绍）Catherine Radcliff 女士）女士）and her team(details attached),as they begin to collect information from registered pharmacies and other sources on the prices of medicines in your area.282This work is accordance with methods promoted by the World Health Organization and Health Action International and endorsed by Rudolf Lambourne(Minister of Health and/or Pharmacy Association).(3)调查结果将向公众公布）and the anonymity of individual pharmacies and individual respondents will be strictly mintained.293(4)（这项这项工作有助于我工作有助于我们们更清楚地了解国更清楚地了解国际际国国内内药药品零售价的差异）。品零售价的差异）。It should also help us to understand how these prices are determined and how we might better control them.As you are aware,the price of medicines is of great importance to all people.The survey teams work consists of interviewing staff at a pre-selected sample of pharmacies about the prices and availability of 30 to 50 important medicines.304Each pharmacy visit will probably take about two hours and(5)(我我们们将尽力确保来将尽力确保来访时间对访时间对于您和您的于您和您的员员工不会太不方便）。工不会太不方便）。Interviews have specifically been asked to avoid arriving at peak times,when the pharmacy is busiest.(6)(如果您需要了解更如果您需要了解更详细详细的情况）的情况）or have questions about this survey,(7)(请请直接与我直接与我们们联联系系）（）（8）（）（如果如果Catherine Radcliff女士及其女士及其小小组组在工作中能得到您的支持，我将不在工作中能得到您的支持，我将不胜胜感激）。感激）。31Answers for writing(1)(1)To whom it may concern(2)By this letter I would like to introduce to you Ms.Catherine Radcliff(3)This results will be made publicly available(4)This work should contribute to better knowledge about retail price differences,both in the country and internationally32(2)(5)we will try to ensure that the timing of the visit is convenient for you and your staff(6)Should you need further information(7)please contact me directly(8)I would be grateful for every assistance you can provide to Ms Catherine Radcliff and her team in carrying out their work332(1)(尊敬的Spencer Taggart 先生：）,(2)（万分感谢您能回复）our initial inquiry about AMETEK(SHANGHAI)CORP.USA participating in the state-funded employee training program.AMETEK(SHANGHAI)CORP.,USA is expected to grow at a significant rate,and(3)(我们相信贵方的培训计划对我公司的发展极为有益）。34（4）（我公司总部位于美国，具有极大的发展潜力）。Through tremendous progress in research and development,AMETEK(SHANGHAI)CORP.,USA has created new markets in China.We would like to request the assistance of the governament of Shanghai through the Industrial Development Training Program in the amount of US$200 000.We sincerely appreciate your interest in creating jobs for Shanghai.(5)如果您或委员会需要了解其他情况，请通知我）。35Answers for writing 2(1)Dear Mr.Spencer Taggart(2)we appreciate your response to(3)we believe your program would be beneficial in aiding our development(4)AMETEK(SHANGHAI)CORP.,USA is an America-based company with a potential of maximum growth.(5)Please let me know if either you or the Board needs additional information 36(II)Translate the following into English（1）敬启者：兹证明王晓先生自2001年7月至2003年11月曾在本公司安保科任保安。在职期间，他忠于职守，工作勤奋，极为可信。他的离职确系出于自愿，此证。经理：肖慧 2004年2月27日37Answers fo translation To whom it may concern,This is to certify that Mr.Wang Xiao was in our Security Department as a guard for the period,beginning from July,2001 through November,2003.During that time he faithfully attended to his duties,proving himself diligent and thoroughly reliable.He left us of his own accord.Sincerely yours Xiao Hui Manager February 27,2004 38（2）获奖陆毅同志因工作出色、乐于助人，荣获本公司2003年度劳动模范称号，特此表彰。五金技术有限公司促销部 公章39Answer for(2)Certificate of MeritThis is to certify that Mr.Lu Yi has won the title of“Model Worker of 2003”for his excellent work in his field and readiness to help out Sales Promotion Department Wogen Technology Ltd Stamp40Translation:Change of Ownership and BeneficiaryTranslate the following into Chinese:CHANGE OF OWNERSHIP&BENEFICIARY The Policyowner may transfer ownership of this Policy by submitting a written notice to the company.No transfer of the ownership of this Policy shall bind the Company unless such transfer is with the consent of the Insured and formally endorsed herein by the company.The Company shall not be liable for any legal or other responsibility regarding such transfer41The Policyowner may assign the Beneficiary with the consent of the Insured upon application.The Policyowner may change the Beneficiary by submitting a written notice to the Company.No change of Beneficiary under this Policy shall bind the Company unless such change is with the consent of the Insured and formally endorsed herein 42Answers for Translation 权权益益转让转让及收益人的指定与及收益人的指定与变变更更 投保人投保人经经向公司提出向公司提出书书面申面申请请，可，可转让转让本本契契约约的的权权益。本契益。本契约约的的权权益益转让须经转让须经被保被保险险人同意和公司在保人同意和公司在保单单上正式批准后生效。上正式批准后生效。本公司本公司对对任何任何转让转让的合法性不的合法性不负负辨辨识责识责任，任，也不承担因也不承担因转让转让而引起的任何而引起的任何责责任。任。订订立本契立本契约时约时投保人投保人经经被保被保险险人同意，人同意，可指定受益人。可指定受益人。投保人投保人经经向本公司提出向本公司提出书书面申面申请请，可，可变变43更受益人。本契更受益人。本契约约的受益人的受益人变变更更须经须经被保被保险险人同意和公司在保人同意和公司在保单单上正式批注后生效。上正式批注后生效。本公司本公司对对任何受益人任何受益人变变更的合法性不更的合法性不负负辨辨识责识责任，任，也不承担因受益人也不承担因受益人变变更而引起的更而引起的任何任何责责任。任。被保被保险险人死亡，本公司将人死亡，本公司将应应付的保付的保险险金金给给予受益人。除另有特予受益人。除另有特别别安排外，安排外，若受益人若受益人先于被保先于被保险险死亡，死亡，则则本契本契约应约应付的保付的保险险金金均均归归于被保于被保险险人的人的遗产遗产。44by the Company.If the beneficiary dies before the Insured,the indemnity payable under this Policy will come to the Insureds estate unless these is other special arrangement.45