职场英语写作--Chapter+10+通知与通告.ppt

单击此处编辑母版标题样式,单击此处编辑母版文本样式,第二级,第三级,第四级,第五级,*,English Writing for a Business Career,Chapter 10,NOTICE AND ANNOUNCEMENT,April 26,2011,职场英语写作-Chapter 10:Notice and Announcement,Introduction,Coverage of Notices and Announcements,As one of the most commonly used practical writing,notices and announcements are used to publicize information.The information provided may be various:,-meetings,-football matches,-lectures,-the opening of a new supermarket,-change of company name,and,-instructions,regulations in workshops,etc.,2.Two types of notices:,-notices providing full information and,-notices giving a warning or an instruction.,3.Media in which notices are publicized:,-notice board or bulletin board,-newspaper,or,-letter or e-mail on line,职场英语写作-Chapter 10:Notice and Announcement,4.Forms of Notices and Announcements,According to the ways they are released,notices and announcements usually fall into four forms:,poster,leaflet,mail(or email)and public sign,.,A.Poster(海报形式),Information on when and where a particular activity is going to take place will be provided in this form as the message conveyed is short and simple.As notice is put into a poster,it should be:eye-catching in layout,clear in content,brief in language.,B.Leaflet(传单形式),A leaflet notice contains more information and is often used as a way of promotion.A short form is usually attached to it.Notice in this form is like an advertisement.A well-designed one will attract people to read.When writing a leaflet notice,one should make it:eye-pleasing and reader-friendly.,C.Mail(Email)(邮件形式),Notices in this form have a great popularity with people today.A mail notice may be the most efficient way to provide information to the public.Its very quick,economical and easy to send.,D.Public Signs(公共标语形式),The simplicity is most appreciated for public signs when acting as warning.,职场英语写作-Chapter 10:Notice and Announcement,5.The Format of a Notice,A normal notice is made up of five parts:,1)Heading,It helps readers to focus on the purpose as quickly as possible.A good heading directs readers attention immediately to the information or instruction notices are supposed to convey.,2)Body,It is mainly about the information that is being conveyed.,3)Name of the issuer,4)Position of the person issuing the notice,5)Date of issuing the notice,An English Evening,is to be held,in the School Hall,at 7:30 p.m.on Saturday,June 16,Programs include songs,story-telling,cross-talk and short plays.,All students and teachers are warmly welcome.,details,time,place,matter,Motivate,action,Compare Two Examples,To:All staff,From:Board of directors,Date:April 20,th,2010,Subject:Appointment of a new manager,Owing to the large increase in the volume of our trade with China,we have decided to open a new branch in Shanghai,at 26 Fuzhou Road on 1,st,May,2010.,Therefore,we need a new manager for this branch.And after our discussion and consideration,we have decided to appoint Mrs.Briony Kisby as the new manager.,Though Mrs.Briony Kisby is young and lack of experience,we believe that she will do well in the position.We hope you will support her in the future.,In the first paragraph,the writer states the matter of opening a branch instead of appointing a manager,which is quite confusing.,If more information of the manager is provided,the effect of the notice will be better.,It seems that the experience of the new manager is not satisfactory,then how can the workers have confidence to support him?,To:All staff,From:Board of directors,Date:April 25,th,2010,Subject:Appointment of a new manager,We are pleased to inform you that on May 1,st,Mrs.Briony Kisby will be the manager of the new branch of our company at 26 Fuzhou Road,Shanghai.,Mrs.Kisby has been our Head Buyer(采购负责人)for the past 6 years and is well-acquainted with every aspect of our policy.Her expertise and experience will continue to be of great value to the company.So we hope that you will give Mrs.Kisby loyal support during her tenure（任期）of office.Your cooperation will be much appreciated.,The first paragraph states the matter straightly and clearly.,The last paragraph stresses the advantage of the new manager,which can win the workers support more easily.,Better,Dear Householder（住户）,Tuppery Grocery Store（杂货店）has been successively served customers for 16 years in their business.It carries an extensive range of household products at prices which compare very favourable with those charged by other stores.,Meet the growing demand for a grocery store in this area,we have decided to extend our business by opening a new store.,We hope you will visit our new store during opening day（开张日）and give us the opportunity to show you that it maintains the reputation enjoyed by our other stores for giving sound value for money（货真价实）.,Yours sincerely,Bad,The first paragraph is just an introduction of the corporation.We dont know what the notice is intended for.It is something like putting the cart before the horse(本末倒置).Passive voice should not be used here.,Pay attention to grammar,for a small mistake can harm your company image.,We still dont know where and when the opening ceremony will take place.,Till the end,we still have no idea of time and place of the opening ceremony.And the ending is not attractive enough.,Dear Householder,We are pleased to announce the opening of our new Tuppery Grocery Store at 36 George Avenue on Monday 1,st,September.,Tuppery Grocery Store has been successively serving customers for 16 years in their business.And this time,Mrs Victoria Chadwick has been appointed Manager,and with her 10 years experience of the trade we are sure that the goods supplied will be of sound quality and reasonably priced（货真价实）.,Our new store will open at 8 a.m.on Monday 1,st,September,and as a special celebration,a discount of 10%will be allowed on all purchases made by the first 50 customers（对前五十名顾客打折10%）.We look forward to your being one of them.,Yours sincerely,Better,The notice comes straight to the point,and we are clearly informed of the time and place.,The second paragraph gives us the background of the business and the introduction of the manager,which is a good way to strengthen the customers confidence.,The writer emphasizes the time and place,again,and the discount offer is a quite smart and attractive encouragement to the reader to patronize the new store.,Useful Phrases,agenda 议事日程,acquaint sb.with sth.把某事告知某人,be of sound quality and reasonably priced 货真价实,put the cart before the horse 本末倒置,head buyer 采购负责人,tenure 任期,Language for Notice and Announcement,Language for Notice and Announcement,1.We are pleased/proud to announce/let you know/inform you that on(when)at(where),2.We have much pleasure in announcing that,3.is pleased to let you know that,4.Owing to,we have decided to,5.We hope we may look forward to,6.will be much appreciated/sincerely welcomed.,7.We take this opportunity to express our thanks for,Sentences,1.在成功地为很多客户服务之后，我们原有办公地点已不再能满足客户的需求了。我们高兴地通知您我们将迁往新的办公地点，我们相信在新的办公地点，我们能为您提供更好的服务。,We are pleased to let you know that,M&B is successfully serving so many customs that we have outgrown our current business location!We know that we will be able to serve you even better in the new location.,2.我方已在本市开设贸易与总代理店，特此通知。同时，恳请订购。,Having established ourselves in this city as merchants and general agents,we take the liberty of acquainting you of it,and solicit the preference of your order.,3.本公司股东年会，将于,3月1日在银行家俱乐部召开，特此函告。,Notice is hereby given that,the annual general meeting of the shareholders of our company will be held at the Bankers Club on Mar,.,职场英语写作-Chapter 10:Notice and Announcement,Notice and Announcement,The format of a notice,-,Heading,Date(1),Body,Name of the issuer,Additional information,Date(2),More Samples,职场英语写作-Chapter 10:Notice and Announcement,Notice and Announcement,NOTICE OF A MEETING,March.26,2011,A meeting is to be held at 2:30 pm Dec.29 in the Auditorium to commend teachers and workers of the year.All the school staff are requested to be present on time.,The Office of Lingnan College of SYSU,职场英语写作-Chapter 10:Notice and Announcement,Notice and Announcement,NOTICE,April 30,2011,Tomorrow will be Labor Day,and there will be no classes.Teachers and students are welcome to the celebrations to be held on the sports ground at 6:30 p.m.tomorrow evening.All classes will be resumed on the 3,rd,of May.,Xu Ningsheng,President of SYSU,职场英语写作-Chapter 10:Notice and Announcement,Notice and Announcement,Opening of ParknShop Megastore,We are pleased to announce that ParknShop Megastore will be opened on Sept.28.This is a spacious supermarket for the shoppers at Ta Shan region.,Goods of high quality will be supplied at reasonable prices,and every effort will be made to provide our customers with a good and enjoyable shopping environment.,To mark this special occasion,customers will be able to take advantage of a free membership card and enjoy a 10%reduction on the price of your purchase.,Marketing Department of ParknShop Megastore,职场英语写作-Chapter 10:Notice and Announcement,Samples of Notice and Announcement,1.Announcement of Change of Address,Your address:,Street,City,State,Date:,RE:Address Change,Dear Mr./Ms.,As of,December 10,2009,ABC Company Ltd,will be located in our new offices and warehouse building at 123 Dalian Road West,Shanghai.The telephone number for this new location is(021)6123-4567.Our Manufacturing Division will remain at Sichuan Road Central in Shanghai.I have enclosed our most recent brochure on robotic equipment for your review.I hope you find it interesting.,Sincerely,Name,Title,Signature,职场英语写作-Chapter 10:Notice and Announcement,Notice and Announcement,2.Announcement of Change of Business Name to Customers,Date:,Tom Atkinson COMANY Inc.,14 Edith Street,Hackney West,ZIP POST CODE,Dear Tom Atkinson,As you may know,ABC Company has changed its name to CBA Company.Please note,however,that our address has not changed:,4321 Second Street,Suite 532 Any city,Any state,85432,As always,we will continue to serve you with the same devotion and quality which you have come to expect from us.It will be a pleasure to do business with you in the future.,Sincerely,Tony Montana,职场英语写作-Chapter 10:Notice and Announcement,Notice and Announcement,3.Announcement of Termination of an Employee,To:All Sales Staff,From:,Date:,Subject:NAME,ex.Sara Williams,Please be advised that Sara Williams was terminated as an employee of this company on Dec.31,2009.,All staff are asked not to communicate any further with Sara Williams regarding matters which are confidential or proprietary to our company.,Saras responsibilities have been assumed by Diane Jones.Please contact Diane if you have any enquiries.,职场英语写作-Chapter 10:Notice and Announcement,Notice and Announcement,4.Announcement of Promotion,To:Sales Staff,From:Jacky Chen,Date:December 20,2009,Subject:Jason Chou to be Sales Manager,It is my pleasure to announce that Jason Chou will be our new Sales Manager.Jason Chou has been with us for five years.He brings with him over thirteen years of experience in the computer industry and has been with several top software firms,such as Eclipse Enterprises,Spark Software and Cloud Development.,Congratulations,Jason!,职场英语写作-Chapter 10:Notice and Announcement,Notice and Announcement,5.Announcement of New Employee Joining,To:Sales Staff,From:Steven Lee,Date:July 20,2009,Subject:Bill Williams to be Sales Manager,It is my pleasure to announce that Bill Williams will be joining our company on August 1,2009 in the position of Sales Manager.,Bill has been with our competitor,ABC Corp.for five years.He brings with him over thirteen years of experience in the computer industry and has been with several top software firms,such as Eclipse Enterprises,Spark Software and Cloud Development.,Join me in welcoming Bill to our company!,Steven Lee,Thank you,&,Good-bye!,