商务英语书信范文教学总结.docx

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1, A Generak Enquiry
Dear Sirs,
We are interested in importing Cotton Underwear and Iron-Free Garments in popular demands you advertised in the Chinese Export Commodity Fair Bullletin,June 2008.
We would like you to send us details of the above products including sizes,colours and samples of the different styles.
As expected, the quantity of our order to be placed will be very large.Since the season is coming very soon,prompt delivery is absolutely necessary.
When quoting,please state terms of payment and discount you would allow on the purchase of not less than two thousand dozen. Please rest assured that should your prices be competitive we will place our orders with you.
Your early reply to this enquiry is requested.
Yours faithfully,

2, An Offer for Ladies’ Nylon Stockings
Dear Cathy,
Ladies’Nylon Stockings
We very much apprecite your enquiry of August 11,against which we are making you the following offer:

Commodity: Ladies’ Nylon Stockings
Specifications: As per our sample No.265,black,assorted sizes
Quanitity: 2,000 doz.
Price: At $2.80 per dozen FOB Shanghai
Shipment: October/November,2008
Payment: By confirmed,irrevocable Letter of Credit payable by draft at 60 d/s to
reach us 30 days before the time of shipment.
Owing to the rush of orders from your country,all the mills are fully committed for some time to come.Under these circunstances, the price we have quoted is quite favorable and the delivery is the nearest possible.

We advise you, therefore, to accept this offer without any delay.

Your sincerely,

3, A Counter-off for Canada Oats
Dear Sirs,

Thank you for your fax offer of August 20 for 20,000 metric tons of Canada Oats.We appreciate
The good quality of your goods, but unfortunately we are not in a position to accept the offer on your terms. Your prices appear to be rather on the high side. We are obtaining the same quallity through another channel at a much lower price than that you quoted us.

May we suggest that you make reduction of, say6%, on your quoted prices so as to help us push the sales of your goods on our market?If you can do so, we will possibly take up your entire stock of the goods. We hope you will not lose this chance so that you will benefit from the expanding market

We will appreciate it very much if you will consider our counter-offer most favourably and fax us your acceptance as soon as possible.

Yours faithfully,

4, Confirming the Purchase and Sending an Order
Dear Sirs,

Ladies’ Folding Umbrellas

We thank you for your quotation dated July 28 and the samples of your umbrellas. Both the quality and prices are satisfactory, and we are pleased to confirm the letters and e-mails exchanged between us and to enclose our Order No. DT536 Now the deal has been successfully put through The goods are urgently needed and prompt shipment is essential.

Yours faithfully,

Encl. Order NO.DT536

ORDER
Messrs Wilson&Co.Ltd. NO.DT536
288 Sutton St. Date:August 3,2008
San Francisco, California
USA

Please supply
Quantity Description Catalogue No. CIF New York Net Delivery
2,000 dozen Ladies Folding Umbrella F36 USD35 per dozen Oct
3,000 dozen Gents Folding Umbrella M65 USD38 per dozen Nov
Note:subject to 3% quantity discount

Packing: Each piece in a nylon bag, I dozen per box, 5 boxes to a carton
Payment: By L/C at sight
Insurance:For 110% of invoice value WPA
We have instructed our bank to open the L/C for the amount of this order.
You will soon hear from your bank.
Yours faithfully,

5, Acknowledgement of Order
Dear Sirs,

Order No AB456

We have booked your order for cotton prints and are sending you herewith our Sales Confirmation No. BP519 in duplicate. Please sign and return one copy to us for our file.

It is understood that a letter of credit in our favor covering the above-mentioned goods should be established immediately. We wish to point out that the stipulations in the relevant credit should stickly conform to the terms stated in our Sales Confirmation in order to avoid subsequent amendments. You may rest assured that we shall effect shipment with the least possible delay upon receipt of the credit.

We appreciate your co-operation and look forward to receiving your futher order.

Yours sincerely,

6, On Payment by D/P

Dear Sirs,

Payment under Contract No.791

We are very thankful to you foor informing us that the goods under Contract No.791 were shipped in good time on May 10.

We would like to notify that in compliance with the Contract stiputations, we would like to notify that in compliance with the Contract stipulations, we have made full payment by D/P for these goods and acquired a complete set of shipping documents upon presentation by the Bank of China The Bank of China will also inform the remitting bank at your place to that effect.

As to the condition of goods, we shall communicate with you after inspection is made.

Yours truly,
________________
7, Customer’s Requirement about Packing
Dear Mr. Wang,
Packing Requirement under S/C NO>CK2345

We ackowledge receipt of your letter of September 19th , enclosing the above Sales Contract in duplicate, but wish to state that the packing clause, which reads as follows in the contract, is not clear enough.

“Packing:Seaworthy export packing, suitable for long distance voyage.”

In order to avoid future trouble, we’d like to make clear our requirements for packing as follows:

The fruit jam under the captioned contract should be packed in tinplate cans of 400 ml each in weight,46 cans to a wooden case. Mark the outer packing with our initials WHS in a diamond, under which print the port destination and our order number, Indicate the warning mark ”STOW AWAY FROM HEAT” on the front side.

We have made the above remark in the contrack, and have sent one copy to you by EMS after duly countersighing it.

We look forward to your early reply

Yours sincerely,

Eugene Halley

8, Urging shipment of Goods

Dear Sirs,

Subject:Shipment under Contract No.8692

We refer to Contract No.8692 signed between us on 10th November, 2008 for 5,000 cases Tine Plates, which stipulated for shipment in February, 2009. However, up to the time of writing we have not received from you any information about the shipment of the order in question. As you know, the contracted time of delivery is rapidly falling due and we should hve received your shipping advice by the end of last month.

No doubt there must have been some reason for the delay in shipping and we hope you will give us a reply explaining the situation and expedeite shipment as much as possible

We feel sure we shall soon be hearing from you about this business.

We are awaiting your shipping advice.

Yours truly,

9, Enquiring about Insurance
Gentlemen:

Insurance on 400 Bales of Cotton

We have received with thanks your quotation for 400 bales of cotton on CIF terms As our usual practice we prefer to receive quotations and/or offers on CFR terms.

You see,we have taken out an open policy with the Lloyd Insurance Company, London.All we have to do when a shipment is sent is to advise them of the particulars. Furthermore,we are on very good terms with them We usually receive from our underwriters quite a handsome premium rebate at regular intervals.

In the meantime, we should be obliged if you could supply us with full details regarding the scope of cover handled by the People’s Insurance Company of China for out reference.

We await with interest your early reply.

Cordially yours,

10, Reply to an Enquiry about Insurance

Dear Mr. Lino,

We thank you for your fax message of September 18 and are pleased to give you our reply as follows”

Firstly, your customer’s request for insurance coverage up to the inland city is acceptable on condition that such extra premium is for his account.

Secondly,we cannot grant you insurance coverage for 150% of the invoice value,because the contract stipulates that insurance is to be coverd for 110% of the invoice value.

We trust that the above information serves your purpose, and hope to receive your prompt reply by return mail.

Yours faithfully,
Michael Ingram

11, Confirming a Transaction

Dear Sirs,

With referance to the e-mails exchanged between us, we are pleased to confirm having concluded with you a transaction of 30 metric tons of groundnut kernels. Enclosed you will find our Sales Contract No.322 in duplicate, of which please countersign and return one copy to us for
Our file.

Please open the relative L/C at an early date, so that we can arrange shipment as soon as possible.

We look forward to your early reply.

Yours sincerely,
Harry Jones

Encl.

12, Counter signature

Dear Sirs,

Sales Contract No.322

We have dully received your Sales Contract No.322 for 30 metric tons groundnut kernels in duplicate. As requested, we return one copy completed with our countersignature.

We have already established with the Bank of China, London the relative L/C, which we believe will reach you soon. Upon receipt, please arrange shipment and advise us of the name of steamer and date of sailing immediately.

Yours faithfully,

Encl.

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