251Word国际招标书邀请函及投标者须知模板Instructiontobid.doc

TENDER

FOR
PROVISION OF ENGINEERING SERVICES

IN
BLOCK [place]

Date: [ ]

TENDER NO.[ ]

Table of Contents

INVITATION TO BID
ACKNOWLEDGEMENT OF BID INVITATION:
INSTRUCTIONS TO BIDDER
ATTACHMENT 1 PROPOSAL FORM
ATTACHMENT 2 FORM OF BIDDER’S EXCEPTIONS
ATTACHMENT 3 FORM OF BID BOND
ATTACHMENT 4 FORM OF PERFORMANCE GUARANTEE

INVITATION TO BID
FOR PROVISION OF RIG SERVICES
TENDER NO. [ ]

Dear Sirs,
[Company’s name] is hereby pleased to invite your company to submit a sealed bid proposal for PROVISION OF RIG SERVICES. Your proposal shall be strictly in accordance with the attached Instructions to Bidder (ITB) documents.
The Tender shall be governed by the Instructions to Bidder and the Terms and Conditions as set out in the Contract Form.
Before you submit your bid proposal, please read and understand clearly the content of all the Bid Documents which include the following:
· INVITATION TO BID
· ACKNOWLEDGEMENT OF BID INVITATION
· INSTRUCTIONS TO BIDDER
· PROPOSAL FORM ATTACHMENT 1
· FORM OF EXCEPTIONS ATTACHMENT 2

· FORM OF BID BOND ATTACHMENT 3
· FORM OF PERFORMANCE GUARANTEE ATTACHMENT 4
· CONTRACT FORM (Including its EXHIBITS)
All costs incurred in preparing and submitting your bid proposal including presentations and site visits if required shall be solely at your own expense and will not be reimbursed by [company’s name] under any circumstances.
Furthermore, [company’s name] shall not be responsible for any loss and/or delay in delivering your proposals. [Company’s name] reserves the right to reject any or all bidders or select bidder(s) of its choice without assigning any reasons.
Your sealed bid proposal should be sent either by hand or courier to the address specified below no later than [the Bid Closing Time & Date] to: [company’s address]
Late bids will be rejected.
YOU ARE HEREBY FOREWARNED TO FOLLOW STRICTLY ALL THE INSTRUCTIONS GIVEN IN INSTRUCTIONS TO BIDDER IN THE COMPLETION, PACKAGING AND SUBMISSION OF YOUR BID PROPOSAL, OTHERWISE YOUR BID PROPOSAL WILL BE CONSIDERED INVALID AND THEREFORE REJECTED EVEN IF SUBMITTED IN TIME.
Please acknowledge receipt by advising [company’s name] via fax of your interest to participate within [number] days upon receipt of this invitation. Form attached in the Bid Documents for acknowledgement of the INVITATION is advised.
Best Regards
Name: ___________________
Position: __________________
[Company’s name]

By Fax: [bidder’s fax No.]

To: [company’s number]
Fax:
Attention:

ACKNOWLEDGEMENT OF BID INVITATION

TENDER NO. :
TENDER TITLE: Provision of Services

1. Receipt of the Invitation to BID for the above mentioned Tender is acknowledged. We agree to treat the contents of the Bid Documents and our proposal as confidential within our organization, and we will not disclose any aspect of the Bid Documents or our proposal to any third party.
We will advise you by fax [Bidder’s fax No.] – attention [fax receiver] or by telephone [number] when our proposal has been sent to us. We accept full responsibility for ensuring that our bid will be delivered to you in your office by the specified closing time with the understanding that if it is not, our proposal may not be considered.
Our representative in connection with the BID is: [ ], whose address and E-mail are as follows: [ ]
2. We shall not submit a tender and therefore return the complete Invitation to Bid as requested.
(Tender shall delete item 1 or 2 as applicable).
Signature : -----------------------------------------------------
Name : -----------------------------------------------------
Company : -------------------------------------
Date : -----------------------------------------------------

INSTRUCTIONS TO BIDDER
TENDER NO. : [number]
PROVISION OF RIG SERVICES

TABLE OF CONTENT
SECTION
SUBJECT
PAGE NO.
1
INTRODUCTION

2
INTENTION TO BID

3
PRICE QUOTATIONS

4
CONTRACT EXCEPTIONS

5
BANK GUARANTEE / PERFORMANCE GUARANTEE

6
TAXES AND DUTIES

7
PROPOSAL FORMAT

8
SUBMISSION OF PROPOSAL

9
ACCEPTANCE

10
GENERAL INFORMATION

Prior to preparing the Bid, each Bidder shall carefully review the INSTRUCTIONS TO BIDDER, the enclosed Contract and all EXHIBITS to the Contract.
1 INTRODUCTION
1.1. [company’s name] (hereinafter referred to as “Company”) requires rig services for its drilling operation, at BLOCK [the block’s name] as specified in this Bid Documents.
The scope of work (now referred to as "Work") and details on requirements are specified in the CONTRACT FORM and its EXHIBITS. Please study these carefully.
1.2. Bidder is urged to comply strictly with each and every one of the items stipulated therein. Bidder must review this Bid Document carefully and ensure that they can supply all the necessary items, infrastructure and personnel to fully support the operations and achieve the given objectives of the scope of Work.
Nothing shall be deemed to change or supplement the Bid Documents except revisions to the Bid Documents issued to all Bidders in writing by Company as NOTICE(s) to Bidders. If Bidder wishes to present alternatives, Bidder may do so only after confirmed in writing by Company.
1.3. In order for Company to fully assess the relative merits of each proposal, Bidder is requested to furnish Company with relevant and complete information as set forth in the Bid documents. Bidders must submit their proposals strictly in accordance with the terms of the Bid Documents which consist of the following :
- INSTRUCTIONS TO BIDDER
-PROPOSAL FORM ATTACHMENT 1
- FORM OF EXCEPTIONS ATTACHMENT 2
-FORM OF BID BOND ATTACHMENT 3
- FORM OF PERFORMANCE GUARANTEE ATTACHMENT 4
-CONTRACT FORM (Including its EXHIBITS)
1.4. Company will not accept and will disqualify any Bidder who submits more than one proposal. However, proposal made jointly by two or more Bidders on a unit basis, in which case the united Bidders shall be deemed as one Bidder, shall be accepted and encouraged.
1.5. Any query concerning preparation of Bid proposal is to be directed in writing to the address given in the Invitation to Bid. All relevant questions, along with Company's reply, will be sent to all Bidders.
1.6. Each Bid proposal must be signed and certified by an officer duly authorized by Bidder.
1.7. Bid proposal shall be binding for a period of [number] calendar days from the Bid Closing Date.
1.8. Any amendments appearing in the Bid proposal must be signed or initialed by the Bidder's authorized officer.
1.9. Bidder is encouraged to consider maximizing local [country’s name] resources and facilities in the execution of the Work in Bidder's proposal.
2 INTENTION TO BID
2.1. Bidder is requested to check the Bid Documents upon receipt and to advise Company if there is any omission or pages missing.
2.2. Bidder is advised to confirm within [number] days upon receipt of Bid Documents the followings (see the attached sample ACKNOWLEDGEMENT OF BID INVITATION):
- Bidder’s intention to submit proposal
- Address and name of representative to whom Company shall address all Communications.
2.3. Bidder is required to confirm Bidder's understanding of the Bid Documents and agreement to Bid by executing the PROPOSAL FORM as per ATTACHMENT 1, to be submitted together with the proposal. The PROPOSAL FORM must be signed by an officer duly authorized by Bidder without any changes to the form.
2.4. Should Bidder decline to submit a proposal, Bidder shall state in writing the reason(s) for declining to submit a proposal Bidder is requested in this case to promptly return all Bid Documents to Company not later than the Bid Closing Date.
3 PRICE QUOTATIONS
3.1. All rates proposed by Bidder shall be quoted in US Dollars (USD) and shall be firmed throughout the duration of the Contract in accordance with the relevant clause of the CONTRACT FORM.
Company will not make any type of advance payment for the start-up or performance of the work hereunder, and will consequently reject any option proposing the same.
3.2. Price quoted shall prevail throughout the duration of this Contract and shall not be subject to revision by reason of cost escalation or currency fluctuation.
3.3. EXHIBIT V - “COMPENSATION” must be entirely completed by Bidder as required. Every page of this EXHIBIT must be properly initialed by Bidder's authorized officer.
3.4. Payments under the terms of this Contract shall be in accordance with the relevant Clauses of the CONTRACT FORM.
4 CONTRACT EXCEPTIONS
4.1. If Bidder has any changes that are considered of mutual benefit or if there are any exceptions to the terms and conditions of the CONTRACT FORM or any other part of this document, Bidder must state the changes or exceptions proposed by using the format in ATTACHMENT 2 and giving specific reasons thereof. Bidder must indicate clearly the specific reasons thereof. Bidder must indicate clearly the effect, if any, these changes or exceptions may have on Bidder's price quotation and work schedule if the change or exceptions were to be accepted by Company. Company will review each change or exception on a case-by-case basis, but in no event shall Bidder's base quotation be qualified by any such change or exception nor will Company be obligated to accept any such change or exception. In any event, Company reserves the right to accept or reject any or all of the proposed changes or exceptions.
4.2. Any change(s) or exception(s) to the Contract expressed after the closing date of the Bid shall not be entertained.
4.3. If Bidder cannot accept Company's wording at any price, and is willing to risk having its Bid proposal rejected on this basis, then Bidder must make the following statement as following:
“FIRM - will not accept Company’s wording at any price”
4.4. Bidder shall quote the firm amount (lump sum and/or unit rate) by which the Contract Price will be adjusted (either up or down) in the EXHIBIT V should Bidder's proposed changes or exception(s) be accepted by Company.
5 BANK GUARANTEE / PERFORMANCE GUARANTEE
5.1. Bidder's attention is drawn to the CONTRACT FORM whereby the successful Bidder is required to provide an irrevocable and unconditional first call BANK GUARANTEE issued by International or local [country’s name] commercial banks acceptable to Company to guarantee performance of Contractor's obligation under the Contract. The format of the BANK GUARANTEE shall be as provided in ATTACHMENT 4.
5.2. In the case where Bidders are only agents representing a principal company, Company shall, in addition to the above, have the right to require the Bidder to furnish Company with a PERFORMANCE GUARANTEE issued by its principal, or parent company. Such PERFORMANCE GUARANTEE shall be in the format as set out in ATTACHMENT 4. Company shall notify the successful Bidder of its requirement, if any, in this regard prior to award of Contract.
5.3. Bidder is required to submit a Bid Bond to Company by way of an irrevocable and unconditional first call Bank Guarantee issued by a reputable commercial international bank that has a AA rating from Standard and Poor or at least an AA3 rating of its long term debt and acceptable to Company. The original Bid Bond shall be attached to the Technical Proposal.
The amount of Bid Bond for Bidder’s proposal shall be USD [number] (United States Dollars [ ] only). A copy of the Bid Bond shall be attached to the Commercial Proposal.
The Bid Bond shall be effective for the period of validity of the Bid which is [number] days starting from the CLOSING DATE of the Bid and shall be in the format as specified in the Form of Bid Bond, ATTACHMENT 3.
5.4. Bid Bond will be returned free of interest to unsuccessful Bidders and to the successful Bidder upon signing of the Contract by Bidder and after receipt and acceptance by Company of the Bank Guarantee and/or Performance Guarantee, as the case may be, for the Contract.
In the event that the Bidder withdraws its proposal or, having been awarded the Contract, Bidder refuses to execute the Contract or fails to provide the Performance Guarantee in the form set out in the Bid Documents within the Bid validity period and then the said Bid Bond will be forfeited, without recourse, to Company.
6 TAXES AND DUTIES
6.1. Bidder is responsible to seek clarification through their tax advisor on the applicability of those provisions prior to submitting the proposal.
6.2 Bidder shall ensure that Bidder satisfies all the requirements in the CONTRACT FORM for importation of Contractor Equipment. If equipment is to be imported by land, Bidder shall be required to do so under bond. Bidder is advised to consult the [country’s name] Customs authorities at the Point(s) of Entry or Company relevant department for advice pertaining to the importation of or on any matters related thereto.
6.3 Bidder shall ensure that all applicable taxes (including withholding taxes) and duties are incorporated in the proposal.
6.4 In the absence of the above assurance, Company is entitled to withhold the required percentage from all payments due to Bidder’s company for services falling within the withholding tax provisions of the Act. Company is then entitled to pay the amount withheld to the Taxation Authority within [number] month(s) of the date of paying or crediting such payments.
7 PROPOSAL FORMAT
The proposal shall be submitted in two (2) separate sealed packages i.e. "COMMERCIAL PROPOSAL" and "TECHNICAL PROPOSAL" and shall be in accordance with the format below. Bidder must ensure that the “TECHNICAL PROPOSAL" does not contain any pricing or cost. Failure to comply with these instructions may render Bidder's proposal invalid.
7.1 TECHNICAL PROPOSAL PACKAGE
Technical Proposal Package shall include but is not limited to the following:
Section (T1) Covering Letter
(a) Bidder shall list the contents of Bidder's proposal and qualify any special additions not specifically requested for.
(b) Bidder shall state whether the Contractor, if awarded CONTRACT, will actually perform the services or that major parts of the Work will be performed by an affiliated Company, associate, subsidiary, or others.
Section (T2) PROPOSAL FORM (ATTACHMENT 1)
Section (T3) ENGINEERING REQUIREMENT (EXHIBIT II)
Bidder shall provide a detailed resume for each employee and work schedule proposed for assignment to the Work as per format specified in EXHIBIT II.
Section (T4) TECHNICAL REQUIREMENT (EXHIBIT III)
Bidder shall provide the necessary technical information engaged for the Work and HSE standard