文秘英语写作.ppt

单击此处编辑母版标题样式,*,单击此处编辑母版文本样式,第二级,第三级,第四级,第五级,Applied Writing,1.Business Letter,商务信函,2.Invitation Letter,邀请函,/,信,3.Note,便条,4.Notice,通知,/,告示,5.Memorandum,备忘录,商业书信的构成要素,1.Letterhead,信头,2.Date,日期,3.Inside Address,封内名称和地址,4.Salutation,称呼,5.Body,信文,6.Complimentary Close,结尾敬语,7.Signature,签名,Letterhead,信头,Date,日期,Inside Address,封内名称和地址,Salutation,称呼,Body,正文,Complimentary Close,结尾敬语,Signature,签名,Personnel Department Hunan University Hunan,China May 13,2010Miss Sally SmithEducation DepartmentManchester University Manchester 054321,UKDear Miss Sally Smith,Your recent application for the position of English teacher has been received and approved by the Personnel Department.Your abilities and experience seem suitable to the needs of our university.We can offer you the position beginning from September.If you choose to accept our offer,please contact the Personnel Department before June 30.Sincerely,Chen,Guo,邀请信,/,函,邀请函是用来向对方发出邀请的一种礼节性信函。在商务活动中，当公司成立、周年庆典，或举行产品发布会、招待宴会或展览会时，一般都需要秘书起草邀请函，并发到相关单位及个人。发函时，应给对方留出足够的时间，供对方考虑并作出安排。,英文邀请函通常包括以下内容：简要介绍邀请目的、活动内容、活动地点及具体时间。有时需注明着装要求，或要求对方回复能否光临。,邀请函一般分正式和非正式两种。正式的请柬有固定的格式。,1,、正式请柬,正 文,（,body),Sample 1,Mr.David White,Requests the pleasure of the company of,Mr.&Mrs.Anderson,at dinner,at 7:00 p.m.on Monday,12th November,at Garden Hotel,Tel.[phone],R.S.V.P.,Dress:Formal,2.,邀请函及复函,信头,(Headline),称呼,(Salutation),正文,(Body),_,_,_,客套结语,(Complimentary Close),签名,(Signature),October 1,2001,Dear Mr.Godwin,On behalf of Costumes Inc.,it is my pleasure to invite you to our annual sales conference,which will be held on October 27-29,2010 at the Hunan Conference Center.,Enclosed you will find the schedule for the conference and the accommodation arrangements.,We would appreciate it if you could confirm your participation at your earliest convenience.Please contact me at 0731-84020266.,Yours sincerely,Zhou Lin,Conference Organizer,Notes,便条是书信的一种形式，特点在于其内容笔一般书信更简短，用于询问、留言、通知、要求等。便条的基本组成部分是：日期、称呼、正文和署名。,日期：便条日期通常写在右上角。一般只要写上星期几或上下午的具体时刻。写上几月几日也很普遍，但无需写年份。,称呼：给熟人、朋友留言可直呼其名，不用任何头衔。但下级给上级的留言，称呼仍应保留头衔。抬头的“,Dear”,可用可不用。,正文：一般用一两句话写成，说明写便条的目的。,署名：常可省去书信中用的结束敬语。署上写便条者的姓名或姓或名即可。,便条的一种常见类型,留言条具有广泛的用途：访客不遇、委托别人办事、预约、询问、通知、道谢、道歉、电话留言等，均可使用便条，一般都是传递简短信息。如果是给熟悉的人留言，只要写他的姓或名，结尾留你的姓或名即可，无需客套的称呼。时间一般除日期或星期几外，还会加上上午或下午的具体时刻。,9:50 a.m.MondayMr.Smith,Mr.Chang of Pearson Company has just rung up,saying that he is so sorry he wont be able to come over this afternoon.He hopes to see you at nine tomorrow morning.Please wait for him at your office then,or ring him back if the time doesnt suit.Alice Zhou,Task:Write a note with the information given below.Writer of the note:Xiao YanReader of the note:CharlesTime:5,月,12,日,Message:“,我有急事明天去北京，能否将我们的会面推迟到下个星期？对由此带来的不便很抱歉。”,May 12Dear Mr.Charles,Im afraid I have to rush to Beijing tomorrow on urgent business.Could we put off our meeting until next week?Sorry for the inconvenience Ive caused you.Xiao Yan,Notice,告示是一种文字简短的应用文。公司、学校或企事业单位可利用告示向公众告知某一事情，通常张贴在公司、学校或企事业的公共场所。英文告示一般用,Notice,作标题，写在正文上方正中部位。,英文告示一般由以下四部分组成：,1.,标题,Headline),2.,正文,(Body),3.,落款,(Inscriber),4.,日期,(Date),Notice of Celebration,Oct.18,2010,All teachers and students are requested to meet in the Studio Hall on Saturday(Oct.30)at 8:30 a.m.to celebrate the 10th anniversary of the college.,The College Administration Office,Memorandums,备忘录是公司内部最基本、最常用的一种信息传递方式，如会议安排、情况报告、责任确认、问题处理等。备忘录通常由公司统一印制成标准的表格。,备忘录中,To,一栏中的收笺人和,From,一栏中的发笺人可以是姓名后加上其职位和部门，也可只写职位。收笺人的姓名前可写上,Mr.,、,Mrs.,、,Ms.,、,Dr.,等，而发笺人的姓名前则不写。,Subject,即内容标题，一般用名词或动名词词组等少数几个字做简略叙述。,内容部分时备忘录的主要部分，应力求简明、确切。,最后，结束时不用签名。如果备忘录同时还发给除收笺人以外的其他人，在末段,cc:(,或,c:),之后写上其姓名即可。,MEMORANDUM,To:All Departmental Managers,From:Sales Manager,Date:March 4,th,2003,Subject:Annual Sales Reports,All Departmental Managers are reminded that the Annual Sales Reports are required to be sent to the Personnel Office by April 1,st,.If any difficulties are met in its completion by this date,please inform me.,Cc:Ellen Staley,General Manage,Task:Change the following telephone message into a memo.July 5,th,:Hello,is that Stephen Chan?This is the Managing Director here.Could you send that report youre working on over to me this morning?You know the one-about expanding our range of product.Thanks.,MEMORANDUM,To:Stephen Chan,From:Managing Director,Date:5 July,Subject:About the Product Range Expansion,I should like you to send me the report that you are now working on-about the Product Range Expansion.,