海大商务英语Unit-4-At-a-Meeting.ppt

r own.,Partnership:,You are self-employed and start the business with another person.You are both equally liable.,Franchise:,You buy a license to trade under the name of the franchisor and you benefit from the franchisors expertise.,2011/10/8,1,Advantage,Disadvantage,Sole trader,You take all the profit.,If you go bankrupt,you lose everything.,partnership,You share the pressure.,You might disagree on strategy.,Franchise,The business model is given to you so there is less risk,Part of your profits goes to the franchisor.,2011/10/8,2,Starting a Business,2.Advice on franchises,Listen to a trainer doing a seminar on being an entrepreneur.What advice does the trainer give?,Answers:,-You must be someone who likes to follow rules and have support from others.,-Choose a strong brand and something you are interested in.,-You need start-up capital.,2011/10/8,3,Learning Objectives,-,Comprehend basic vocabulary related to meetings;,-Identify and understand basic aspects of meeting planning;,-Develop some communicative skills to,1)chair a meeting;,2)ask for and give opinions;agree and disagree with,an idea;,3)make suggestions.,2011/10/8,6,Basics of Meeting,Business people spend quite a lot of time on meetings,and meetings come,in all shapes and sizes,ranging from formal committee meetings to informal one-to-one meetings.,2011/10/8,7,Why are meetings held?,There are several reasons why meetings are held:,-reaching decisions in a meeting means that all the participants can feel more committed to the decision;,2011/10/8,8,-,Information is available to more people;,-different and unexpected ideas can be contributed;,-Meetings can lead to more imaginative and informed decisionsoften more courageous decisions than one person might feel brave enough to make.,2011/10/8,9,Are there any drawbacks of meetings?,Some of the drawbacks of meetings are:,More time is required than if one person made the decisions;,Theres more talk(and this is sometimes irrelevant and repetitive);,Theres more group pressure.,2011/10/8,10,Part I Warm-up,What do we call it?,a convention,a conference,a meeting,a discussion,a get-together,全国人民代表大会（简称 全国人大）National Peoples Congress(NPC),Who participates?,chairperson(chairman/chairwoman),delegate,colleague,participant,What do we do?,negotiate,brainstorm,discuss,decide,propose,exchange ideas,recommend,argue,2011/10/8,11,Whats the atmosphere like?,positive,friendly,collaborative,cooperative,participative(由多人参加的，分担的）,negative,unfriendly,hostile,competitive,uncooperative,What will be the result?,fruitful,useful,productive,helpful,positive,stimulating,interesting,efficient/useless,fruitless,unproductive,pointless,boring,a waste of time,2011/10/8,12,Part II.Listening and Speaking,2.,Work in pairs.Find out the differences between formal and informal meetings.,Hints:,In informal meetings,the presenters may,begin with expressions like“Ok”or“Right”,whereas in formal meetings,“Good morning,/afternoon”is often used for greeting and the,presenter usually opens the meeting with,expressions like“I would like to”,“Welcome,to”,“Its pleasure to”,etc.to start the meeting.,2011/10/8,13,Furthermore,in informal meetings,the tone,of the presenter can be casual and relaxed.,2011/10/8,14,Part III.Language Focus,Chairing a meeting,Opening the meeting,Good morning,everyone.Shall we start?,If everyone has got a copy of the agenda,let me first explain the purpose of the meeting.,This morning were going to discuss four problems.,First of all,Id like to introduce two colleagues from our Shanghai office.,2011/10/8,15,During the meeting,Well/Right,lets look at the first point.,Lets turn to the second problem.,Shall we move on to the next item on the agenda?,First,Id like Mr.Mitchell to briefly report the sales of beer in the last few months.,What do you think about this proposal?,Anything do add?,Well,thank you.I think thats clear now.Could you have some other opinions?,2011/10/8,16,During the meeting,Im afraid we are getting away from the main subject.Can you get back to the point?,Im sorry to interrupt you,but Im afraid we are running out of time.,May I cut in here?,Sorry.I dont quite follow you.Could you say that again,please?,What do you mean by flexible hours?,Do we all agree on this?,Has anyone got any objection to this proposal?,2011/10/8,17,Closing the meeting,Ok,that just covers everything.,I declare the meeting adjourned.,So,the next meeting will be on Friday morning at 10:30.,2011/10/8,18,Asking for and giving opinions,What do you like about this?/what do you think of this?,I think we need a change.,Whats your opinion about this?,In my opinion,the number of vehicle in big cities should be limited.,Do you think its a good idea to invest in a fast food restaurant?,I suppose so.,Have you got anything to say about this?,Id like to make one more point.,2011/10/8,19,Agreeing and disagreeing,Agreeing or half-agreeing,Yes,i quite agree.,I guess youre right.,I cant agree more.,Thats a good idea.,Ok,that sounds good.,I agree,but we also need to consider the size of the order.,2011/10/8,20,Agreeing and disagreeing,Agreeing or half-agreeing,You could/may be right,but I still feel that work experience is more important.,Yes,I suppose so,but the result is not good enough.,Thats a good idea,but Im afraid we dont have enough money.,Well,Im not very sure about that.,2011/10/8,21,Disagreeing,(Im afraid)I cant agree with/accept that.,To be honest,I dont like the idea.,Do you really think so?,Yes,but dont you think the situation is getting worse?,2011/10/8,22,Making suggestions,What if we increase the bonus?,How about advising on TV?,shall we start now?,Why not move to the next point?,I think you should bring your notebook with you.,Why dont you give a brief introduction to this survey?,I suggest you cut your report in half.,2011/10/8,23,Reporting or rejecting,Ok,I accept your proposal.,Thats a deal.,Good,I can accept that.,Im sorry.I cant accept that.,No,that wont work for you.,Im afraid we cant agree with that.,2011/10/8,24,Followup practice,A typical formal business meeting can be,divided into five parts as shown in the outline,below.,Get started.,(Lets get started.First of all,Id like to were here today to discuss),Review the past meeting.,(First,lets go over the report from the last meeting),Begin the meeting.,(Have you all received a copy of todays agenda?Lets start with),2011/10/8,25,Follow-up practice,Discuss items.,(How do you feel about?In my opinion),Finish the meeting.,(Before we close,let me just summarize the main points,It looks as if weve covered the main items.,Is there any other business?,2011/10/8,26,Role-play in small groups according to the situation below,referring to the above outline.,You are in a staff meeting at a real estate development company.You are discussing whether to construct a shopping mall in the center of the city.,2011/10/8,27,Notes,1.What do you know,about shopping mall?,2.What benefits may a,shopping mall bring to,customers and,developers?,2011/10/8,28,A shopping mall or shopping centre is one or more buildings forming a complex of shops representing merchandisers,with interconnecting walkways enabling visitors to easily walk form unit to unit,along with a parking area-a modern,indoor version of traditional marketplace.Most shopping mall,retail outlets,are large department stores,supermarkets,chains and franchises（专卖店）familiar to the large national developers who build them and control the“tenant mix”（,承租人群,）.The enclosed multi-purpose mall has become a centre of social activity,often containing recreational amenities（康乐设施，便利设施）.,2011/10/8,29,Brainstorm the must-knows and preparations,needed for a shopping mall project.,Hints:,project assessment report,market research,location,size of the mall,current business situation,neighborhood environment,transportation,profitability,size of area residents,income level,competition,feasibility,government permission,estimated tax,jobs,free community facilities,residents agreement,size of investment,land purchase,compensation for demolition（拆除，毁坏）,construction,advertising,planning,functions,parking lot,investment risk,competitors,funding,property management,leasing（租赁）,2011/10/8,30,Part IV Viewing and Speaking,Video 1,Pre-viewing,If you were General Manager of a company and were going to call a meeting since the sales have been dropping recently,what would you do before and during the meeting?,2011/10/8,31,Hints:,Before the meeting,I would collect the statistics of the recent sales.The objectives of the meeting and the agenda should be set.Moreover,I would inform the participants of the date,place,time,agenda and objectives of the meeting and prepare all the files that need to be distributed to the attendees(or have the secretary do that).,2011/10/8,32,During the meeting,I would first present the purpose of the meeting.Besides,I would focus on the main issues and give every attendee a chance to contribute.A summary should also be made at the end of the meeting.,2011/10/8,33,Post-viewing,Discussion.What does the chairperson in the video do badly?,Hints:,Does the chairperson,prepare well for the meeting?,explain the purpose of the meeting?,present an agenda?,listen to the others?,prearrange relevant reports?,try to encourage all members to give their opinions?,2011/10/8,34,Video 2Pre-viewing,What are the most important tips for a successful meeting?,Hints:,Set the objectives of the meeting.,Set an agenda.,Have the participants informed of the date,place,time,agenda and objectives of the meeting.,Avoid side conversations.,Summarize the decisions that have been made at the end of the meeting.,2011/10/8,35,Video 2Pre-viewing,Avoid running the meeting too long.End the meeting on time.,Give participants a chance to contribute.,Invite comments from participants.,Record important issues discussed.,2011/10/8,36,More Useful Expressions for Meetings,Interrupting,May I have a word?,Excuse me for interrupting.,Clarifying,Have I made that clear?,Let me put this another way,Id just like to repeat that,2011/10/8,37,More Useful Phrases for Meetings,Asking for clarification,Could you explain to me how that is doing to work?,I dont see what you mean.Could we have some more details,lease?,Asking for verification,Do you mean that?,Is it true that?,2011/10/8,38,More Useful Phrases for Meetings,Giving opinions,I(really)feel that,If you ask me,I tend to think that,I strongly believe that,Commenting on other opinions,I never thought about it that way before.,I see what you mean.,2011/10/8,39,More Useful Phrases for Meetings,Agreeing with other opinions,Thats(exactly)the way I feel.,I have to agree with.,Disagreeing with other opinions,Up to a point I agree with you,but,I see what you mean.But if we do that,2011/10/8,40,Requesting information:,Would you mind telling me?,I wonder if you could give me,Asking for repetition,I missed that.Could you say it again,please?,Asking for contributions of other participants,What do you think about this proposal?,Are there any more comments?,Correcting information,Im afraid you dont understand what Im saying.,Thats not what I mean.,2011/10/8,41,Keeping the meeting on time,Im afraid weve run out of time.,Theres not much time left.Could you please be brief?,Well have to leave that to another time.,I think we need to keep to the point.,I think wed better leave that for another meeting.,Are we ready to make a decision?,If nobody wants to add anything,we can draw the meeting to a close.,2011/10/8,42,The End,2011/10/8,43,