英文秘书岗.doc

岗位职责说明书

岗位名称
英文文书
所属部门
行政部
职 系

岗 级

岗位代码

辖员人数

定员人数

直接上级
行政部经理
分析人员

批 准人

填写日期
2011-1-5
工作概要：
根据分公司的经营理念、经营战略和年度经营目标，协助分公司领导处理各类文件的英文拟稿和翻译工作,做好领导的助手。

在组织中的位置：

行政部经理
其他专责和生产人员
英文文书

No.
工作内容与职责（按工作重要性依次排列）
权限
1
负责完成分公司及行政部的中英文翻译工作
直接责任
2
负责完成领导的外出英文口译工作
直接责任
3
负责完成本部室的英文翻译工作
直接责任
4
协助行政部经理做好外事外联和重要来访的现场翻译工作.
直接责任
5
安排分公司各种会议的通知、组织准备、会议录音、会议纪要的整理发布等工作。
直接责任
6
负责分公司及部门内的月会、周会会议记录的起草、发布工作。
直接责任
7
协助、配合各部门/项目在分公司召开会议的会场组织、准备工作。
直接责任
8
负责部门内各种音像、录音、硬盘的保管、分类整理及归档工作。
直接责任
9
负责部门内中方人员的考勤工作以及外籍雇员考勤信息的收集工作。
直接责任
10
完成领导及办公室领导交办的其它工作任务。
直接责任
工
作
关
系
联系对象（部门或单位）
联系主要内容
内部关系
分公司领导
接受任务，协助协调工作和沟通
各项目经理
协调工作，信息收集
各职能部门的有关专责
合作开展一些具体工作，信息收集
外部关系
外事外联部门

任
职
资
格
学历及专业
英语类专业(有较强的英文写作能力) 本科及以上毕业
培训要求
接受过应用文写作、礼仪、公共关系学等基础知识培训
所需经验
基层工作经验至少一年、本岗位相关工作经验至少3年
所需技能
u 管理技能：具有较强的分析能力、协调能力、沟通能力、学习能力、应变能力、公共关系、表达能力、公文写作能力、倾听能力、信息管理能力
u 专业技能：具备连续的英文正规教育经历以及公文写作等专业基础知识
u 职称/技能等级：具备中级职称资格
u 计算机能力：熟练使用办公自动化软件
u 其他技能：
个性特征
衷诚，能严守秘密；较为沉稳大方；工作认真；处事冷静；情绪控制力较强；乐于学习和接受新事物；爱好广泛；谦虚谨慎；工作效率高，条理性强；具有良好的团队合作精神。
体能要求
身体健康，头脑清醒，反应敏捷，悟性高。
工
作
条
件
工作场所
办公室
工作时间
执行标准工时制，有时加班
均衡性
工作有一定规律性
使用工具/设备
配备一般的办公设备和笔记本电脑、交通工具(车辆)、录音设备等专用工具设备
环境状况
基本舒适
职业病与危险性
基本无危险，无职业病危险

The job description

Name of position
English secretary
Department
Administration Department
Job Type

Grading

Position Code

Employees in control

Employees fixed

Superior
Administrative Manager
Analyzer

Approved

Date
2011-1-5
Function in brief:
According to management conception, operating strategy and annual mission of the SIPSC, the English secretary executes all sorts of translation and draft in English by assisting superior.
Position illustration in the department
Administrative Manager
Other functionary
English secretary

No.
Responsibilities（described in terms of position consequence）
Duty
1
Take charge of English-Chinese translation for the company and administrative department.
Full duty
2
Take charge of interpretation for superiors.
Full duty
3
Take charge of English-Chinese translation for administrative department.
Full duty
4
Assist the division chief to complete the interpretation for the event of liaison and significant visit.
Full duty
5
Responsible for the meeting preparation, recording and meeting minutes preparation for various SIPSC meetings.
Full duty
6
In charge of the meeting minutes preparation for various company and department meetings.
Full duty
7
Assist in the preparation of meetings for departments or projects in SIPSC meeting rooms.
Full duty
8
Responsible for keeping the videos, records, and hard disks for Admin Dept.
Full duty
9
In charge of the attendance checking for all Chinese staffs and the collection of the attendance information for non-Chinese staffs.
Full duty
10
Complete other tasks as request by superiors.
Full duty

Working relation

The contact
The contact task
Internal relationship
Superiors of the SIPSC, division chief
Receive tasks, coordinate and communicate
All project managers
Coordinate and collect information
The functionaries of each department
Implement concrete jobs by cooperation, and collect information
External relationship
liaison division

Qualification

Academic degree and professionals
Major in English literature (strong abilities of English writing) with a Bachelor Degree.
requirement of training
Obtained training of basic skills including the writing of official document, etiquette, public relationship.
required experiences
Possess basic office working experience of I year at least. Related working experiences of 3 years at least are expected.
required skills
u management skills: strong abilities of analyzing, coordinating, communicating, learning, adaptability, public relationship, expressing, writing of official document, attending to opinions, and information management.
u professional skills: possess successive academic education in English literature and professional skills in the writing of office document
u technical title\skill grade: hold the technical title of intermediate grade
u Computer skills: proficiency in MS Office software
u Other skills
personal characters
Loyal and keep secret; self-possessed; work seriously; sober-minded; attitude-control; enjoy studying and embracing new things, active hobbies, modest & prudential, good working efficiency and stratigic thinking, good teamplayer
physical requirement
good health, clear-headed, smart reaction, excellent perception
Working environment

working place
Company office
working time
Standard working time. Overtime working is required as needed.
working frequency
regular work
equipments and vehicles
equipped with common office equipments，laptop, recording device and transportation vehicles
working condition
comfortable style
occupational disease & fatalness
No