商务英语-如何制作商务演讲.ppt

Technical Writing and Business CommunicationSession 5-Making PowerPoint Slides.Tips to be CoveredlOutlineslSlide StructurelFontslColorlBackgroundlGraphslSpelling and GrammarlConclusionslQuestions.OutlinelMake your 1st or 2nd slide an outline of your presentationlFollow the order of your outline for the rest of the presentationlUse the titles of each slide as main points.Slide Structure GoodlWrite in point form,not complete sentences Use these to speak from,not read!lInclude 4-5 points at most per slidelAvoid wordiness:use key words and phrases only.Slide Structure-BadlThis page contains too many words for a presentation slide.It is not written in point form,making it difficult both for your audience to read and for you to present each point.Although there are exactly the same number of points on this slide as the previous slide,it looks much more complicated.In short,your audience will spend too much time trying to read this paragraph instead of listening to you.Revised slideA bad slide:lcontains too many wordslis not written in point formllooks more complicatedltakes too much time to read.Slide Structure GoodlShow one point at a time:Will help audience concentrate on what you are sayingWill prevent audience from reading aheadWill help you keep your presentation focused.Slide Structure GoodlUse parallel structure with consistency -all headings -all points -numbers&bulletins.Slide Structure-BadlDo not use distracting animationlDo not go overboard with the animationlBe consistent with the animation that you use.Fonts-GoodlUse at least an 18-point fontlUse different size fonts for main points and secondary pointsthis font is 24-point,the main point font is 28-point,and the title font is 36-pointlUse a standard font like Times New Roman or Arial.Fonts-BadlIf you use a small font,your audience wont be able to read what you have writtenlCAPITALIZE ONLY WHEN NECESSARY.IT IS DIFFICULT TO READlDont use a complicated font.Color-GoodlUse a color of font that contrasts sharply with the backgroundEx:blue font on white backgroundlUse color to reinforce the logic of your structureEx:light blue title and dark blue textlUse color to emphasize a pointBut only use this occasionally.Color-BadlUsing a font colour that does not contrast with the background colour is hard to read lUsing colour for decoration is distracting and annoying.lUsing a different colour for each point is unnecessaryUsing a different colour for secondary points is also unnecessarylTrying to be creative can also be bad.Background-GoodlUse backgrounds such as this one that are attractive but simplelUse backgrounds which are lightlUse the same background consistently throughout your presentation.BackgroundLightConsistent.Background BadlAvoid backgrounds that are distracting or difficult to read fromlAlways be consistent with the background that you use.Graphs-Bad.Graphs-GoodlUse graphs rather than just charts and wordsData in graphs is easier to comprehend&retain than is raw dataTrends are easier to visualize in graph formlAlways title your graphs.Graphs-Good.Graphs Bad(Whats wrong with this graph?).Graphs-BadlMinor gridlines are unnecessarylFont is too smalllColors are illogicallTitle is missinglShading is distracting.Spelling and GrammarlProof your slides for:spelling mistakesthe use of of repeated wordsgrammatical errors you might have make lIf English is not your first language,please have someone else check your presentation!.ConclusionlUse an effective and strong closingYour audience is likely to remember your last wordslUse a conclusion slide to:Summarize the main points of your presentationSuggest future avenues of research.Questions?lEnd your presentation with a simple question slide to:Invite your audience to ask questionsProvide a visual aid during question periodAvoid ending a presentation abruptly.Assignment 1 lTeam presentation Presentations for 2 groups/class Set 1This begins our team presentation serieslEach team has 2 memberslEach team will do one presentation 6 to 8 minutes eachlEach member will present 3 4 minuteslPick a topic which your audience will be interested inl7 slides maximum(1 intro,5 body,1 conclusion/summary)lStudy the evaluation form carefully.