Howtoholdasuccessfulmeeting.pptx

How to hold a successful meeting?Lincoln Park Redevelopment Project Team members:Li Xiao(Audrey)Chen Fei(Fay)Zhao Guangbing(Acheson)He Zhengbin(Richard)June 22nd,2007AgendaBackground(Audrey)Preparation for the meeting(Audrey)Meeting agenda(Fay)Clarkes next steps(Acheson)The meetings lessons(Acheson)General lessons from our experience(Richard)TRANSITIONAL PAGEBackgroundCase BackgroundLincoln park redevelopment projectA coordinating meetingFacilitator:Ann Clarke,a vice president of DEDAttendees:two groupsT City and state officialsT Representatives of the developersA meetings processPrepare for a meetingOpen the meetingRun the middle of the meetingClose the meetingTRANSITIONAL PAGEPreparation for the meetingWhat should Clarkes do?Determine the meetings purpose,attendees,date,time,and location;Prepare meeting materialsManage meeting logisticsInspect final details on the day of the meetingTRANSITIONAL PAGEMeeting agendaVarious participants relationshipCora Martinez Harry Silverman Clyde Shultz John Philipson Floyd Chen Sam Shiavone Ben Burdett John LundtOlga Mason Ann Clarke Ivan Zidonis Various participants statusOrganiger:Ann Clarke (MBA,coordinator of LPDP)Assistant:Floyd Chen (office manager)Other participants:Cora Martinez (the citys Director of Urban Development)John Lundt (DEDs counsel)Ivan Zidonis (DEDs Director of Public Affairs)Ben Burdett (consultant)John Philipson (Chief Architect)Harry Silverman (DEDs PV of Economic Development)Sam Shiavone (developer)Clyde Shultz(representative of Dallas convention center developers)Olga Mason (President of the Clendenon Theater Organization)Various participants agendas (key words)Organiger:Ann Clarke (agreement and her own career)Assistant:Floyd Chen (convince everyone)Other participants:Cora Martinez (the welfare and political health)John Lundt (contract negotiation)Ivan Zidonis (press announcement)Ben Burdett (comply with environmental impact statement)John Philipson (design and his own aesthetic sense)Harry Silverman (valedictory appearance)Sam Shiavone (finalize the project quickly and run it early)Clyde Shultz (build convention center as soon as possible)Olga Mason (more extra benefits for his theater)TRANSITIONAL PAGEClarkes next stepsClose a meetingReview the agendaIdentify agenda items for the next meetingReview key decisions and action steps/assignmentsSee if the recorder has any questions or needs clarification of any pointsEvaluate the meetingClarkes next stepsInquire ideas about the meetingSummarize viewpoints and questions,and confirm themThank for attendance and suggest another meetingClarify the questions and solute themTake a lesson from the meetingMake a good preparation for the next meetingTRANSITIONAL PAGEThe meetings lessonsFour lessonsCommunicate well,completely understand demand and suggestion Determine a specific purpose and a right agenda,and tell the attendees in advance.Run the middle of the meeting skillfully,monitor progress,try to get consensus prepare measures for emergency,and learn to deal with some unpredictable thingsTRANSITIONAL PAGEGeneral lessons from our experienceGeneral lessonsMake good preparations for the meeting purposeagendaattendeesdatetime related materialsGeneral lessonsDetermine the role of the attendees:ChairpersonFacilitatorRecord personGeneral lessonsMonitor the meeting:Time keepingreview last meetingdiscussing orderdiscussion-initiationBrainstormsummary.General lessonsAfter meeting actionReview the key decisions on the meeting make everyone informed by paper form Follow upQuestion&Answer Thanks!