BEC商务报告写作.pptx

,单击此处编辑母版标题样式,单击此处编辑母版文本样式,第二级,第三级,第四级,第五级,*,单击此处编辑母版标题样式,单击此处编辑母版文本样式,第二级,第三级,第四级,第五级,*,单击此处编辑母版标题样式,单击此处编辑母版文本样式,第二级,第三级,第四级,第五级,*,BEC,商务报告写作,A report is a formal or even official document that,investigates,selects,and,interprets,information by using appropriate techniques for a stated purpose.,Definition of the Report,Inform,Instruct,Explain,Motivate,Persuade,Reinforce(prior discussion/communication),recommend,Types of Reports,The Shape of Formal Business Report,Prefatory parts,Title,Transmittals(who write what for whom),Summary,Table of contents,The body of the report,Introduction,Text/Body,Conclusions or summaries,Appended parts,Appendix,Bibliography,The Structure of Informal Business Report,简短商务报告形式,Title of the report,Introduction,Findings,Conclusions,Recommendations,Signature,备忘录格式,To,The name of position of the person requesting the report,From,The name and position of the person submitting the report,Date,Day/month/year of writing the report,Subject,A brief and specific title for the report,Introduction,Findings,Recommendations,Objectivity,Impersonal writing,Completeness,Consistency,Coherence,Interest,Required Qualities,Always have in mind a specific reader,real or imaginary,when writing a report;,Before starting to write,always decide what the exact purpose of our report is;,Use language that is simple,concrete,and familiar.,Guiding Principles,1.Define the Problem,2.Analyze the Reader,3.Collect Information,4.Arrange and Interpret Information,5.Construct the Outline,6.Write the Draft,7.Revise the Draft,Steps in Writing a Business Report,四个部分旳开头句型,1.The purpose of this report is to,2.The objective of this report is to,3.The aim of this report is to,Introduction,首句,4.This report aims to,5.Mr.X has asked me to report to investigate/evaluate/study/recommend/analyze/give feedback/estimate/assess,6.As request of（某人/某部门）,Upon request of（某人/某部门）,7.As you（某人/某部门）requested on November 12,I am submitting the following report on,8.Here is the report concerning,9.We have done a survey showing that,1.According to the recent market research/investigation/survey/the chart above/the table above/undertaken,2.The recent visit/investigation/survey showed that,3.The table/chart above tells us that,4.From the chart shown,we find/learn/notice that,Findings,首句,1.The following are the recommendations,2.It is recommended that.,3.Based on the conclusion/analysis above,we recommend that,4.With reference to the advantages/facts stated above,the following recommendations can be made,5.On the basis of the results/analysis,it is reasonable to have the following recommendations.,假如字数不够，还能够描述一下提议实施后旳可预期旳进展或者景象。详细为在提议后加,so that,或者,thus,Recommendation,首句,1.Objectivity,Make a distinction between facts and opinion,minimize unsupported judgments and inferences,Report all pertinent information,Present both negative and positive facts,Use bias-free language,Avoid emotional expressions,such as“amazing”,“tremendous”,etc.,Use impersonal style,Avoid using a personal note.,The Style of Business Reports,2.The Passive Construction,Active:The company provide free medical care for all its employees and families.,Passive:Free medical care is provided for all its employees and families.,The Style of Business Reports,3.Formalizing reports by using noun phrases,eg.,We propose to sell directly to customers.,Revised:,Direct selling is proposed.,The Style of Business Reports,We advise you to select your supplier carefully.,Revised:The careful selection of your supplier is advisable.,The management requests all employees to make suggestions on improving productivity.,Revised:Suggestions from all employees on improving productivity are requested.,The Style of Business Reports,